REPORT OF THE DIRECTOR
Winnefox Library System
Wednesday, September 24, 2008
2009 RESOURCE LIBRARY AGREEMENT
Exhibit A. contains the 2009 Resource Library Agreement. This is a required Agreement under Chap. 43
elements that are required parts of our relationship – “backup reference and interlibrary loan services from the system resource library including the development of and access to specialized collections.” There are no substantive changes in this Agreement. Funding is included in the 2009 System budget to accommodate this Agreement. Discussion. Action Requested: Approve 2009 Resource Library Agreement as contained in Exhibit A.
2009 CONTRACTUAL SERVICES AGREEMENT
The Contractual Services Agreement is contained in Exhibit B. This is another required agreement under Chap. 43 Wis. Statutes. Changes proposed in the 2009 agreement are as follows: change the wording of paragraph #1 to emphasize your independence in hiring and firing the Winnefox Director, and in adjust Winnefox versus OPL shares of funding support for Administrative Office employees in paragraph #7 in anticipation of reorganization of duties in that department. Discussion. Action Requested: Approve 2009 Contractual Services Agreement as proposed in Exhibit B.
2009 PROPOSED
WINNEFOX LIBRARY SYSTEM BUDGET
Exhibit C. contains the proposed 2009 Winnefox Library System budget. The Exhibit consists of a memo detailing the major features of each of the three separate budget components and budget proposal details for each of them. Those components are as follows: Winnefox Library System (largely funded by state public library system aids); the Winnefox Cooperative Technical Services (WCTS) subprogram (funded by the County Agreements in Marquette, Waushara and Green Lake Counties; and the Winnefox Automated Library Services (WALS) subprogram that is funded by the participating libraries and Winnefox. Discussion. Action Requested: Approve 2009 Winnefox Library System budget(s) as proposed in Exhibit C.
ANNUAL SYSTEM PLAN
The Annual Public Library System Plan and Certification of
Intent to Comply for Calendar Year 2009
is due to be submitted to DLTCL (Division for
Libraries, Technology and Community Learning) by October 15, 2008. We believe that it addresses our needs for
the year 2009. It was distributed in
advance for comment from system member library directors. The 2009 plan incorporates the goals and
objectives of the strategic planning approved by the board on March 19, 2008. Discussion. Action
Requested: Approve Annual System Plan as presented in Exhibit D.
WINNEFOX LIBRARY
SYSTEM 2007 AUDIT
The audit for Winnefox for 2007 is included in your packets as Exhibit E. The audit is required by Statute and generally finds us in good financial condition. Discussion. Action Requested: accept 2007 Winnefox audit as contained in Exhibit E.
POSTAGE METER
PURCHASE
Winnefox’s postage meter will no longer be certified for use by the United States Postal Service as of December 31, 2008. We need to replace it. Exhibit F. contains a memo with a recommendation to purchase a new postage meter. Discussion. Action Requested: approve postage meter purchase recommendation as detailed in Exhibit F.
Library Services
& Technology Act (LSTA) 2009
Grants
We are applying for two LSTA grants for 2009. One
grant request is for $19,100 in the non-competitive system technology
category. We plan
to use these grant funds in the following ways: license a database
interface protocol (Z39.50) that allows other libraries to access our catalog
for Interlibrary loan; and continue licensing enhanced content for our catalog,
including reviews, excerpts and cover art.
The second grant is for $2,900 in the non-competitive system
accessibility category. Winnefox will
offer a grant program to member libraries to enhance the accessibility of their
facilities and services. We plan to
supplement these federal funds with an equal amount of system funds and also to
require local matching funds. Abstracts
of the two LSTA grant applications are included as Exhibit G. Discussion. Action Requested: Authorization to
proceed with acceptance and implementation of grant project contingent upon
approval of funds.
POLICY ON HEALTH INSURANCE
CO-PAYS
Exhibit H. contains a May 12, 2008 memo from Assistant Director Mark Arend proposing changes to the personnel policy concerning employee health insurance co-pays. These proposed changes were considered at the May 28, 2008 meeting of the Winnefox Board and tabled pending further research. Two changes are proposed: eliminating a maximum dollar amount for employee health insurance co-pays, and using a lower employee co-pay as an incentive to participate in a Health Risk Assessment (HRA) program. Wider participation in the HRA among members of the City of Oshkosh health insurance group should help to hold down the cost of insuring the group. Discussion. Action Requested: Approve the policy changed recommended in Exhibit H.
MISCELLANEOUS REPORTS -
§ Winnefox Assistant Director’s Report – Exhibit I. contains Mark Arend’s report, which provides updates on System matters and county planning.
Respectfully submitted,
Jeff Gilderson-Duwe
Director