CONTRACTUAL SERVICES AGREEMENT – 2007
THIS
AGREEMENT is by and between the Winnefox Library System, a public library
system organized in accordance with Chapter 43 of the Wisconsin Statutes,
hereinafter called "WINNEFOX," and the Oshkosh Public Library,
hereinafter called "OPL."
WHEREAS,
Winnefox is organized under authority of Chapter 43 to provide for the
improvement of public library services to the residents of Fond du Lac, Green
Lake, Marquette, Waushara and Winnebago Counties, and annually adopts a Plan of
Library Service, and
WHEREAS,
Section 43.17(6) provides that a public library system may contract with other
systems or libraries to provide or receive library services, and
WHEREAS,
OPL is a member of Winnefox, serves as the system resource library and is the
headquarters site of the system,
NOW
THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED as follows:
1. The Director of OPL shall be the
Director of Winnefox.
2. OPL agrees to provide administrative support services upon request in consideration of compensation received from Winnefox. Such services may include, but are not limited to, general administration, financial management and personnel administration. Definition of services and costs will be determined in negotiation of the annual compensation agreement.
3. OPL will provide suitable space for Winnefox offices and for housing of the Winnefox collection, utilities and normal maintenance service. Winnefox will pay rent, including utilities and maintenance costs, to OPL. Rent to be determined by percentage of space occupied for system functions applied to the cost of building maintenance and utilities and, in negotiation of the annual compensation agreement. The distribution of the costs of improvements to the facility, which are of direct benefit to Winnefox, also will be determined in negotiation of the annual compensation agreement. Winnefox will pay for any improvements that are for the sole benefit of Winnefox.
4. OPL will provide, upon request,
acquisitions and complete cataloging and processing of materials for the
Winnefox collection in consideration of a Material Processing fee based upon
personnel and supply costs of the service.
Amount of the fee will be determined in negotiation of the annual
compensation agreement. Both parties
recognize that some of these services may be provided and compensated for under
the Winnefox Automated Library Services program.
5. OPL agrees to provide, upon request,
such additional professional consulting and continuing education services not
provided by Winnefox staff to public libraries participating in Winnefox so as
to place Winnefox in compliance with Section 43.24(2). Winnefox agrees to reimburse OPL for
providing such services through a Consultant Development program that awards
consultant credits on the basis of documented serviceprovided to Winnefox in
the previous year. Winnefox will
compensate OPL for attending continuing education programs on the basis of
credits earned and annually will notify OPL of amount earned. OPL agrees to comply with whatever
documentation and procedures are required.
6. OPL may sell to Winnefox for cost goods
and services such as telecommunications, postage, delivery service,
professional consulting services, library materials, supplies and others. Winnefox may sell to OPL for cost similar
goods and services.
7. As the result of consolidation of
secretarial/clerical support staff for Winnefox and OPL, Winnefox agrees to
employ a staff including Administrative Services Coordinator and Administrative
Associates, and retain a salary reserve for temporary increases in hours when
work exceeds normal patterns. OPL and Winnefox
will share the cost of the service on the basis of 70% Winnefox and 30% OPL.
8. OPL will cooperate with Winnefox in
planning and delivery of library services, such as service to users with
special needs, so as to avoid unnecessary duplication of effort.
9. Winnefox and OPL agree that when
reimbursement for actual cost of services is stipulated, the method to be used
in determining actual cost is that resented in Cost Finding for Public
Libraries, American Library Association, 1985.
10. Specific provisions
of this agreement not withstanding, the actual amount paid by Winnefox to OPL
or OPL to Winnefox is to be determined by an annual compensation agreement between Winnefox
and OPL to be attached to this agreement as Exhibit A. Negotiations will take place in the context
of annual budget development and within the parameters of this agreement. The parties further agree that it is not the
intent of either party to jeopardize the financial stability of the other, but
rather to work cooperatively to achieve adequate compensation.
11. Payments agreed upon in the annual
compensation agreement are to be made promptly upon billing by either party.
12. This agreement shall be in effect as of
January 1, 2007 and shall remain in effect until December 31, 2007. This agreement may be amended at any time by
mutual agreement of both parties.
Dated this __________ day of ______________________________, 2006.
IN PRESENCE OF:
WINNEFOX LIBRARY SYSTEM
___________________________________ By:________________________________
Winnefox Library System Board
___________________________________ By:________________________________
John Brennan, Secretary/Treasurer
Winnefox Library System Board
___________________________________ By:________________________________
Donald Stolley, President
___________________________________ By:________________________________
Jeff Gilderson-Duwe, Secretary
ANNUAL COMPENSATION
AGREEMENT - 2007
Administrative
Support Services $44,665.00
Materials
Processing 0.00
Total: $82,114.00
NOTES:
In accordance with the Contractual Services Agreement, the following charges result from the calculation for reimbursable services from Oshkosh Public Library.
Administrative
Support Services: charge is a fee for
administrative support by OPL to the System based upon a percentage of the time
of the Director and Business Manager.
This fee is shared by WLS = $33,499; WALS = $6,700 and WCTS = $4,466.
Rental
charges
represent a 6.9% of total space for Winnefox and WALS functions combined, applied
to $371,082.00 of OPL maintenance and utility charges for 2006. The Winnefox share also includes an annual
lease payment of $11,844.00, which has been amortized over 20 years (now Year 14). The Winnefox share is $32,921 and the WALS
share is $4,527.
Material
Processing fee
calculation is based upon personnel and supply costs for acquisition cataloging
and processing. A total of 0 items were
processed for Winnefox at $8.49 per item.
Total cost of $0.
In
accordance with the Contractual Services Agreement, the following payments from
OPL result from the calculation for reimbursable services from Winnefox Library
System:
Marketing/Community
Relations Coordinator $0.00
Due
to needed budget cuts in the 2007 OPL budget, these funds have been eliminated.
Consolidated
Secretarial/Clerical Support Services $46,070.00
OPL compensates Winnefox for 30% share of secretarial and clerical support functions.
Electronic Services $38,103.00
OPL compensates Winnefox for additional electronic services development.
Total:
$84,173.00
ANNUAL COMPENSATION AGREEMENT
- 2007
The
distribution of supply costs related to the consolidated secretarial/clerical
support services is shared on a 50/50 basis.
From time to time, OPL and Winnefox will purchase services and items (i.e., postage, telecommunications, books, videocassettes, supplies, etc.) from each other at billable costs.