A G R E E M E N T
THIS
AGREEMENT is by and between
Wisconsin Municipal Corporation, hereinafter called "COUNTY," and the Winnefox Library System, a public library system organized in accordance with Chapter 43 of the Wisconsin Statutes, hereinafter called "WINNEFOX."
W I T N E S S E T H
WHEREAS, in accordance with Wisconsin Statutes, Section 43.15(4)(b), the County may participate in a federated public library system if it does all of the following:
1. Adopts and maintains the plan of library service submitted and
approved under ss. 43.11 and 43.13(1).
2. Provides the financial support for library services required under
ss.
43.15(2) and 43.12.
3. Enters into a written agreement with the public library system
board to participate in the system and its activities and to
furnish library services to residents of those municipalities in
the county not maintaining a public library, and
WHEREAS, the plan of library service for a county . . . (43.11[3][c]) shall provide for library services to residents of those municipalities in the county not maintaining a public library under Chapter 43. The services shall include full access to public libraries in the county participating in the public library system and the plan shall provide for reimbursement for that access. Services may include books-by-mail service, bookmobile service, the establishment of additional libraries or other services deemed appropriate by the committee (planning). Services may be provided by contracting with existing public libraries in the county or in adjacent counties or with the public library system or by creating a county library organization under Chapter 43. The plan of library service for a county may provide for improving public library service countywide and in municipalities that have libraries. The plan shall specify the method and level of funding to be provided by the county to implement the services described in the plan, including the reimbursement of public libraries for access by residents of those municipalities in the county not maintaining a public library.
WHEREAS, Winnefox has been organized and operates as a federated public library system within the meaning of Section 43.19 Wisconsin Statutes, and
WHEREAS, Winnefox, pursuant to Section 43.24(2) Wisconsin Statutes, must, in order to qualify for and maintain its eligibility for state aid . . . shall provide:
(a) Written agreements to provide, to any resident of the system area, the same library services, on the same terms, that are provided to the residents of the municipality or county that established the member library, except for the group programming preference under s. 43.15(4)(c)4., and to provide for the interlibrary loan of materials among all participating public libraries as evidenced by agreements with those libraries.
(b) Backup reference, information and interlibrary loan services from the system resource library, including the development of and access to specialized collections, as evidenced by an agreement with that library.
(d) Referral or routing of reference and interlibrary loan requests from libraries within the
system to libraries within and outside the system.
(e) In-service training for and professional consultation with participating public library personnel and trustees.
(fm) Electronic delivery of information and physical delivery of library materials to participating libraries.
(g) Service agreements with all adjacent library systems.
(h) Professional consultant services to participating public libraries.
(i) Any other service programs designed to meet the needs of participating public libraries and the residents of the system area, as determined by the public library system board after consultation with participating public libraries.
(k) Promotion and facilitation of library service to users with special needs.
(L) Cooperation and continuous planning with other types of libraries in the system area which results in agreements with those libraries for the appropriate sharing of library resources to benefit the clientele of all libraries in the system.
(m) Planning with the division and with participating public libraries and other types of libraries in the area in regard to library technology and the sharing of resources. By January 1, 2000, and by every 5th January 1 thereafter, the public library system shall submit to the division a written plan for library technology and the sharing of resources.
(n) That, if the system reimburses a participating public library for the costs of providing interlibrary borrowing services to an individual who holds a valid borrower's card of another participating public library, the reimbursement shall not exceed the actual costs incurred by the public library in providing such services. The department shall promulgate rules defining "actual costs" for the purposes of this paragraph.
WHEREAS,
it is in the best interest of
NOW IT IS HEREBY AGREED as follows:
1. The Winnebago County Board of Supervisors authorizes the Winnefox Library System to negotiate and execute such Agreements as are necessary to implement the Plan attached hereto for the calendar year 2006 and funding from the County for 2006 not to exceed $1,900,804 and to exercise such powers and duties afforded Winnefox under Chapter 43, Wisconsin Statutes.
2. The County agrees to participate in the Winnefox Library System and its
activities.
3. The County agrees to provide financial support in the amount of $1,900,804 to implement the Plan for the calendar year 2006 and in a manner consistent with the methodology contained therein:
a. The County agrees to provide the total County library appropriation of $1,900,804 for calendar year 2006 through a County tax levy pursuant to sec. 43.64, Wis. Stats.
b. The Winnebago County Treasurer shall disburse to Winnefox the total 2006 County library appropriation of $1,900,804 in four (4) equal parts to be paid January 31, April 30, July 31, and October 31.
c. The County recognizes the fairness and equity embodied within the funding formula and intends to continue to sustain the goal of full formula funding.
4. The County shall be entitled to membership on the library boards of the participating libraries as provided in sec. 43.60(3), Wis. Stats. Appointment of County members of the library boards shall be made by the Winnebago County Executive subject to confirmation by the Winnebago County Board of Supervisors.
5. The County designates the UW Education, Extension & Agriculture Committee and the Winnebago County Librarian Advisory Committee as the Winnebago County Library Planning Committee.
6. An audit of borrower registration
records of the participating libraries shall be
conducted at least once every five years (beginning in 2003) for
the purpose of ascertaining that the registration procedures for borrowers are
applied equitably to both city and county residents and that the
borrower/circulation percentage figures described in the Plan are
accurate. A
process will be developed and agreed to by the
7. The parties further agree to work cooperatively to further improve public library service to County residents.
8. Winnefox agrees to provide such financial or operational reports of its activities as the County deems appropriate and desirable.
9. Winnefox will present a request for a County library appropriation in accordance with the County's budgeting procedures and, in accordance with 43.12 (2), will
provide the
10. The term of this Agreement shall be (1) year effective 1/1/2006. This Agreement may be amended by mutual agreement of both parties.
APPENDIX A:
ATTACHMENT A: 2006
ATTACHMENT B:
Municipal Corporation, ("COUNTY")
_______________________________________ ___________ Mark Harris,
____________________________________ ___________ Susan Ertmer, Winnebago
WINNEFOX LIBRARY SYSTEM ("WINNEFOX")
____________________________________________ ___________ Judith Malueg, Winnefox System Board President Date:
____________________________________ ___________ John V. Nichols, Winnefox System Director Date:
APPENDIX A
WINNEFOX LIBRARY SYSTEM
LONG-RANGE PLAN OF LIBRARY SERVICE -
INTRODUCTION
GOALS/STATEMENTS OF PRINCIPLE:
1. The people of
County on the same terms as local municipal residents supporting such libraries. The people should be free to use any or all libraries at their discretion.
2. It is the responsibility
[Wisconsin Statutes 43.15(4)(b)] of
3. At present, the fairest way to share the costs of library service with Winnebago County is based on usage.
a. It is also recognized that a usage-based cost sharing formula conflicts in a very significant way with a more important goal of library service provision - the encouragement of use of library service. We therefore intend to explore more equitable means of cost sharing.
4. The authority of Winnebago
County relative to library services is defined by statute and accomplished through
adoption of a county plan of service, contract negotiations,
and appointments to local library boards and the Winnefox Library System Board [43.15(4)(b),
43.19, 43.60(3), Wisconsin Statutes].
The authority for
determination of local library service program rests with each public library board of trustees as
provided by statute [43.58-43.60, Wisconsin Statutes]. That local autonomy is not sacrificed to
either the Winnefox Library System or
5. The participating libraries recognize a responsibility to provide library services in the most cost effective manner. Each library will initiate planning processes that result in the provision of the most needed services in the most cost-effective way. These processes will provide for appropriate involvement of all interested
parties.
APPENDIX A
WINNEFOX LIBRARY SYSTEM
LONG-RANGE PLAN OF
LIBRARY SERVICE -
6. Residents
of those municipalities with libraries should be assured of access to the other
libraries in
a. Each library shall determine the
percentage of actual circulation attributable to the other library's
residents.
b. The above percentage will be multiplied
by the net operational budget (as determined for 11a.);
c. The lower of the two dollar figures
will be subtracted from the other for a net non-reciprocal transaction cost;
d. The funding sources for the net
non-reciprocal transaction shall be the library's county reimbursement
and/or local library budget funds.
e. The amount of net non-reciprocal
transaction cost shall be prorated to the percentage of County funding
provided under terms of this Agreement.
NOTE: Section 6
is subject to change and/or deletion pending the outcome of a mediation process
involving Omro,
7. Residents of
8.
Residents of
the Winnefox Library System should have access to the resources of other libraries outside of the
Winnefox Library System. No
compensation will be necessary when
respective use between Systems is determined to be reciprocal unless a portion of a city legally exists
within
9. To the extent possible, the development
of library services in
APPENDIX A
WINNEFOX LIBRARY SYSTEM
LONG-RANGE PLAN OF
LIBRARY SERVICES -
10. It is imperative to establish agreements which preserve the stability of the Winnefox Library System and which maintain access to library and System services for all county residents.
11. All of the public libraries in
a. The methodology for determining the County's share of library service costs and library allocations shall be as follows:
(1)
As of each December 31, the
and Winneconne public libraries shall determine what proportion of their total circulation is (to) residents of Winnebago County residing outside of the respective municipalities and excluding circulation (or borrowers) from other counties or library systems or paying borrowers;
(2)(a) The percentage of nonresident County circulation (or borrowers) for each library shall be multiplied by the operational budget of each library for the year prior to the service year of the Agreement provided that the library has determined to request reimbursement from the County. The operational budget will be the budget raised from city and county funds only and will not include funds generated from fines, fees, grants, donations or the like. The County will therefore not be charged a percentage of grant, fine or similar types of revenue.
(2)(b)(1) Each year, the costs of major facility improvements shall be
identified separately and the
County's share determined as in 11a(2)(a).
Appleton Public Library shall be excluded from these provisions.
(2)(b)(2)Major facility improvements shall be defined as new buildings or major remodeling and expansion of library space. The debt retirement for these projects shall be amortized over
at least 20 years, and that amount must be larger than 5% of the
current library operating budget (in the year of initial billing to the County).
(2)(b)(3) These costs may include any and all expenses associated with projects, including property acquisition, financing costs, etc. but not to include costs paid with privately donated funds, federal and/or state grants.
(2)
The sum of the amounts requested by the
Omro,
(4) No library may count borrower registrations older than 3 years. The libraries shall initiate procedures for honoring their respective library cards so that the County is not charged for duplicate borrowers.
APPENDIX A
WINNEFOX LIBRARY SYSTEM
LONG-RANGE PLAN OF
LIBRARY SERVICES -
b. The methodology for determining the allocations from Winnefox to the participating libraries shall be as follows:
(1) In the event of full funding
by
shall receive full reimbursement for nonresident County use based on the method outlined in 11a. above.
(2) In the event of partial funding, all participating libraries shall first receive their proportionate share of funds requested under 11a(2)(a).
(3) When all libraries have received their full amount under 11b(2), each library requesting funds under 11a(2)(b) shall then received its proportionate share of the amount provided by the County under that section.
c. All
participating libraries will agree to the same contractual service and audit
provisions of the
12. Under the terms of this Plan and Agreement, the public libraries may provide such outreach services, as they deem necessary and worthwhile. Their provision will affect the county library appropriation only insofar as they affect each library's proportion of circulation.
.
13. In the event of the County failing to provide for full-funding as provided for in this Plan and Agreement, the number one library service priority for all of the
participating libraries to maintain shall be the statutory mandated services of open access to each respective library and the honoring of valid borrower cards. Any service reductions should first be considered in non-mandated services.
WINNEFOX LIBRARY SYSTEM
LONG-RANGE GOALS -
1. Goal Statement
To
ensure all citizens of
to
public library services both within and outside of
2. Which subprograms will be involved?
Administration,
3. What are the objectives of the goal for each of the remaining years?
2006 - 2009
Winnefox
will continue to assist member libraries in achieving full implementation
of the funding formula for reimbursement for library services to County residents
outside of municipalities supporting public libraries. Beginning in
2007,
Winnefox and the libraries will begin exploring alternative formula
methodologies
(if
necessary) that take into account use of electronic services.
Winnefox will engage in continuous discussions with adjacent Library Systems in
order to determine whether there
are service imbalances that will require some form of
compensation is necessary and how
best to incorporate solutions into the Plan of Library Service and Agreement
for
Winnefox will continue to work with member libraries to determine whether
there are significant service imbalances between other System member libraries and/or counties within the Winnefox Library System and, if so, attempt to establish appropriate reimbursement mechanisms.
The Librarian Planning Committee and Library Boards will revise the Plan
annually until such time as it is apparent that there are significant library service gaps that indicate a need for a more comprehensive planning process.
SUBPROGRAM PLAN
1. Name of
Subprogram -
2. Amount budgeted
a. State
Aid b.
$ 5,000 $ 1,677,481 $ 0 $ 0
$ 265,636 (Facilities)
3. Describe the subprogram and how it fits into the long-range plan.
Include the following areas:
--Purpose of the subprogram
--Activities planned to carry out the subprogram
--Procedures to be used in evaluating the subprogram
The purpose of this subprogram is to reimburse local public libraries for the cost of providing countywide library service. Its accomplishment will meet county statutory mandates [Wisc. Stats. Sections 43.15 (2)(4)(b) and 43.12].
It is estimated that Winnefox
will expend $5,000 to administer this subprogram. In 2005,
Activities of the subprogram will include:
1. Requesting 2006 budget and circulation figures.
2. Submitting budget requests to the county by July of 2006.
3. Implement an audit of registration records of all libraries in 2008.
The
subprogram will be considered successful if
[EVALUATION] The Winnebago County Board provided 100% of the required funding, and the Plan and revised Contract with Winnefox were executed. All 2005 objectives for this Planning component were accomplished.
WINNEFOX LIBRARY SYSTEM
LONG-RANGE GOALS -
1. Goal Statement
Ensure all citizens of
2. Which subprograms will be involved?
Administration,
3. What are the objectives of the goal for each of the years?
Ongoing
Oshkosh Public Library (OPL) will continue operation of current, non-mandated outreach services that presently include bookmobile operations and deposit collections at various county locations.
Identify
in cooperation with
Continue to evaluate the incorporation of newer information products into the WALS
Computer consortium including on-line full text information access, local information
resources, etc.
All the Winnebago County public libraries will continue to provide improved access to electronic information through the following: the state funded BadgerLink which includes full text access to periodicals and newspapers; Winnefox and locally funded full text information resources; high speed connections through FoxNet, the County fiberoptic consortium; and continued development of Information & Referral services, a comprehensive human services database and telephone referral service for southern Winnebago County.
2003
– 2004
In
2003/4, the libraries continue to work cooperatively to improve their materials
collections in order to strengthen their ability to serve the needs of growing
ethnic populations throughout the County.
This is being done with a special project grant provided by
2004 – 2005
Information
& Referral/211 Service Development - During 2004 and 2005,
Public Library, Winnefox, the
2006
– 2008
The
libraries will also cooperate to identify special needs of our growing ethnic
populations in both urban and rural communities that may be served by the
libraries.
Oshkosh
Public Library will continue the development and implementation of regional
I&R/211 services in cooperation with area counties and
SUBPROGRAM PLAN
1. Name of
Subprogram - Winnebago
2. Amount Budgeted
a. State Aid
b.
$ 5,000 (est.) $ 15,000 $ 0 $ 30,000
Describe the subprogram and how it fits into the long-range plan.
Include the following areas:
--Purpose of the subprogram
--Activities planned to carry out the subprogram
--Procedures to be used in evaluating the subprogram
The
purpose of this subprogram is to make the services of the public libraries in
The above budgeted funds are estimates of:
a) State Aid - Estimate of Winnefox expenditures to coordinate planning activities.
b)
c) Federal Funds – no federal funds are anticipated.
d)
Local Funds - amount Oshkosh Public Library is seeking
from strategic partners (
Activities of the subprogram would include:
1. Continued provision of bookmobile service; and deposit collections.
2. Continued participation in rural town summer events in order to promote the importance of reading in families.
3. Planning activities with automation project advisory group.
4. Successful incorporation of new information products and technologies.
5. Successful development and implementation of I&R/211 service program.
This subprogram will be considered successful if: County level outreach services are continued and above activities are accomplished.
[EVALUATION] All Outreach
objectives were achieved and
ATTACHMENT A
TO: Mark Harris, Winnebago County Executive
Agriculture and Extension Education Committee
FROM:
DATE: August 11, 2005
RE: 2006
PART I:
The Winnefox Library System, under terms and conditions
set forth in the Agreement and Long Range Plan with
|
|
2005 Net Library Budget |
Percent of |
2006 Library Request/ Allocation |
|
Menasha |
$
1,210,853 |
24.85% |
$
300,897 |
|
|
$
1,658,405 |
32.42% |
$
537,655 |
|
Omro |
$
143,918 |
37.36% |
$
53,768 |
|
|
$
3,140,100 |
22.02% |
$
691,450 |
|
Winneconne |
$
164,897 |
56.83% |
$
93,711 |
|
TOTAL |
$
6,318,173 |
|
$ 1,677,481 |
PART II: 2005/2006 COMPARISON
|
|
2005 |
2006 Library Request/ Allocation |
Percent (%) Difference |
|
Menasha |
$270,893 |
$
300,897 |
11.08% |
|
|
$527,927 |
$
537,655 |
1.84% |
|
Omro |
$52,210 |
$
53,768 |
2.98% |
|
|
$694,612 |
$
691,450 |
-0.46% |
|
Winneconne |
$86,956 |
$
93,711 |
7.77% |
|
TOTAL |
$1,632,598
|
$ 1,677,481 |
2.75% |
ATTACHMENT A (Page 2)
PART III: MAJOR FACILITY REQUESTS
In accordance with changes agreed to by the Winnebago County Agriculture, Education and Extension Committee and the Winnefox Library System (and all five Winnebago County Public Libraries), costs for major facility projects are identified and presented separately from the library operating requests.
|
|
2005 Major Facility Budget |
Percent of |
2006 County Major Facility Request |
2006 |
Difference to Full Request |
|
Menasha |
$224,411 |
24.85% |
$55,766 |
$46,897 |
-$8,866 |
|
|
$286,304 |
32.42% |
$92,820 |
$78,062 |
-$14,758 |
|
Omro |
$6,031 |
37.36% |
$2,253 |
$1,895 |
-358 |
|
|
$433,031 |
22.02% |
$95,353 |
$80,193 |
-$15,160 |
|
Winneconne |
$34,214 |
56.83% |
$19,444 |
$16,353 |
-$3,091 |
|
TOTAL |
$983,991 |
|
$265,636 |
$223,400 |
-$42,233 |
The costs for the Oshkosh Public Library building project were determined as follows:
Major Facility Budget (1994) $14,007,504 (includes interest)
Exempt Income (Private, Grants, etc.) 5,346,889
Net Facility Budget 8,660,615
Amortization over 20 years $433,031
The costs for the Carter Memorial Library (Omro) building project are determined as follows:
Total Construction Cost (1986) $120,343
Amortization over 20 years $ 6,031
The costs for the Winneconne Public Library building project are determined as follows:
Library Share of Construction Cost (1999) $432,025
Amortization over 20 years $ 34,214
The costs for the Neenah Public Library building project are determined as follows:
Major Facility Improvement Budget (2000) $7,576,075 (includes interest)
Exempt Income (Private, Grants, etc.) 1,850,000
Net Facility Budget 5,726,075
Amortization over 20 years $286,304
ATTACHMENT A (Page 4)
The costs for the Menasha Public Library building project are determined as follows:
Major Facility Improvement Budget (2004) $4,488,000
Exempt Income (Private, Grants, etc.) 0
Net Facility Budget 4,488,000
Amortization over 20 years $224,400
PART IV: SPECIAL PROJECT GRANT(S)
$15,000 in county funds are requested for 2006 to help
support the transition of Information & Referral Services to a new 211
Center (see attached information sheets describing program). No
funds were appropriated for 2006 for this purpose.
PART V: TOTAL REQUEST COMPARISON 2005/06
Total Library Service Request for 2006 = $ 1,958,117[+ 3.01%]
Total Library Service Appropriation for 2006 = $1,900,884 [+ 0%]
ATTACHMENT B
TO: Mark Harris, Winnebago County Executive
Susan
Ertmer, Winnebago
FROM:
DATE: August 11, 2005
RE:
Section 43.12 (2) is a new section of the Wisconsin Statutes and it requires that “By July 1 of each year, each public library lying in whole or in part in a county shall provide a statement to the county clerk of that county that report the number of loans of material made by that library during the prior calendar year to residents of the county who are not residents of a municipality that maintains a public library under s. 43.52 or 43.53 and the total number of loans of material made by that library during the previous calendar year.”
This provision, along with others establishing minimum
mandates, were enacted as part of Act 150 to address problems that primarily
exist in the northern and western parts of the state. The levels of support and cooperation between
the
The following
table provides the statistics to the
|
Public Library |
Total Circulation |
|
|
Menasha |
376,699 |
75,100 |
|
|
663,894 |
181,740 |
|
Omro |
40,418 |
13,883 |
|
|
1,104,992 |
229,929 |
|
Winneconne |
62,956 |
33,510 |
|
|
1,104,215 |
26,076 |
|
TOTAL |
3,353,174 |
560,238 |
Since compensation
for non-resident library services is addressed within this Agreement and Plan
of Service, it is not necessary for the
While Appleton
Public Library would be legally entitled to request payment for their
circulation to