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Wisconsin
Department of Public Instruction
PUBLIC LIBRARY SYSTEM PLAN AND
CERTIFICATION OF INTENT TO COMPLY
CALENDAR YEAR 2006
PI-2446
(Rev. 08-05)
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INSTRUCTIONS:
Complete
and submit by October 15, 2005, to:
WISCONSIN DEPARTMENT OF PUBLIC
INSTRUCTION
ATTN:
AL ZIMMERMAN
DIVISION
FOR LIBRARIES, TECHNOLOGY, AND
COMMUNITY LEARNING
P.O. BOX 7841
MADISON, WI
53707-7841
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GENERAL INFORMATION
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Library System
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Describe demographic,
economic, and other facts about your system that influenced the development
of this and other system plans.
Winnefox
provides support to libraries of widely varying size. While the majority of our libraries are
located in communities with populations less than 3,000, we also serve two
large metropolitan libraries and four medium size libraries. We are challenged to assist our small
libraries in providing services normally found only in large communities
while providing our larger libraries with services sufficient to keep them
interested in system membership. In
order to provide the greatest good to all, Winnefox provides services that
are a benefit to any size library such as printing and graphics, marketing and
public relations assistance, electronic infrastructure support, and
electronic resources.
A major factor in the development of the is plan is the change in
leadership Winnefox will undergo. A
new system director will be hired in late 2005 and begin work early in
2006. We anticipate that 2006 will be
a year of evaluating services and relationships between the system and its
member libraries.
The primary economic impact affecting this plan is the need to deal with
continued tight funding. Although we
will be receiving an increase in state funding, it is modest compared with
increased costs. 2006 will see a
continued dialogue between member libraries, member counties, and the system
to explore alternatives for funding basic services. In a climate where counties and
municipalities continue to find themselves under increasing budget pressure,
this will be difficult.
Though the population of our member counties continues to be
predominately white, all report increasing numbers of immigrants. More than 10%
of the students in the Menasha public schools in Winnebago County, for
example, consider English to be their second language. The 2000 census confirmed large increases
in Spanish speaking individuals in rural Marquette and Waushara
counties. In late 2004 a large number
of Hmong refugees will be resettling in the Fox Valley area. The growth of new ethnic populations is
causing our membership to examine what they are doing to serve those for whom
English is a second language, or for whom reading is not a traditional family
activity.
The Wisconsin Department of
Administration show a continued growth for Winnebago & Waushara counties
above the state average. Commuters
and retirees are moving into the rural counties bringing differing expectation
of service. They are used to the resources available at urban libraries. Several of our member counties have large
numbers of summer residents who also expect service levels similar to those
they receive in their home communities.
The fact that much of this the population growth is outside of
municipalities that support libraries will have a significant impact on the
direction of county funding for libraries.
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Describe significant needs
and problems that influenced the development of this and other system plans.
The most significant needs within Winnefox include
assisting libraries as they cope with reduced funding, increasing electronic
resource development, achieving 100% member library participation within
Winnefox Automated Library Services (WALS), assisting member libraries in
serving emerging new readers, and assisting libraries in the development of
effective boards.
Electronic services development has been a priority for Winnefox. Electronic services increase the
opportunity for rural libraries to offer services on a par with urban
libraries. This not only helps them
meet the expectations of newcomers from urban areas, but also opens new
opportunities for long time residents. At the same time, all libraries, large
and small, must keep up with the demands of an increasingly sophisticated
information seeking public. Hand in hand with the opportunities of electronic
services are the needs for increased staff training and funding for equipment
and resources.
Staff continue to work to bring the remaining unautomated libraries on
the WALS shared system. We anticipate
that the last 3 libraries will automated by the end of 2006. We continue to bring these remaining
libraries online while serving the needs of existing WALS members. Member libraries have requested greater
technical support and increased access to ‘cutting-edge’ technology and Winnefox is serving member libraries
without adding staff. All libraries
continue to add computers, expand public Internet access, and search for new
ways to serve the public.
Our delivery service continues to see steady increases in volume. This is caused not only by the addition of
more libraries to the WALS automated system but a general increase in items
loaned between member libraries.
The influx of new ethnic populations coupled with the traditional role
of Winnefox members of encouraging reading has focused increased attention on
emerging new readers. Continued
attention will be given to establishing and strengthening services to those for
whom English is a second language.
The Winnefox system, as well as our
member libraries, has always been blessed with caring, committed trustees.
The ever-increasing competition for support among public institutions is
causing Winnefox to search for new ways to increase our support to
trustees. Trustee workshops have been
well attended. Trustee Tale, a quarterly newsletter produced jointly by
Winnefox and OWLS has been very well received and is being distributed to
some other systems. The Director and
Assistant Director are asked to provide consulting to individual boards on a
frequent basis. Meeting the needs of
trustees will continue to be a major concern of Winnefox in 2006.
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Describe the planning
environment and process under which this and other system plans were
developed. (List additional system planning documents with the period covered
and attach any planning documents which have not previously been provided to
the division.)
Coordination of long range planning for Winnefox is
primarily the responsibility of the Director and Assistant Director.
Professional staff from the resource library as well as the directors of
member libraries play a major role. In
2006 we will continue to hold regular meetings of the Library Advisory
Committees (LAC) in each county.
The bulk of planning is carried out at Library Advisory
Committee (LAC) meetings. LACs are
organized by county and are comprised of the library directors in each
county. Each LAC meets several times
each year with county board representatives in each county. Meetings between
member library directors and county board committees continue to be useful in
building support for library services.
Multi-type planning is done in association with the Fox
Valley Library Council (FVLC) and the Outagamie Waupaca Library System (OWLS)
with the participation of many system and member library staff members. The FVLC Five Year Plan was updated in 2001
and is attached. Winnefox staff
continues to take a leadership role in FVLC.
One staff member continues to chair the Education Committee and
Winnefox provides office support for FVLC activities. The integral role played by Winnefox and
OWLS staff insures the continuing integration of FVLC planning objectives
with those of Winnefox and OWLS.
WLS and OWLS recognize common goals and concerns exist for
the two systems. The WLS Assistant Director and the OWLS Assistant Director
continue to meet to discuss mutual concerns and plan joint activities. This relationship will change and evolve as
staff at both systems change in 2006.
Evaluations of continuing education activities, system
staff visits to member libraries, library generated statistics, member
library responses to special surveys, and general observations are elements
contributing to our planning. System
staff meets with other service providers regularly to discuss opportunities
to serve users with special needs.
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ASSURANCES
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The following plan and compliance document provides
assurance that your public library system intends to comply with all
statutory requirements for public library systems for calendar year 2006. Indicate, with a check, your
system's intent to comply with each system requirement and provide the
requested information under each system requirement.
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S.43.24(2) For a public library system to qualify for and maintain
its eligibility for state aid under this section it shall ensure that all of
the following are provided:
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(a) Written agreements to provide, to any resident
of the system area, the same library services, on the same terms, that are
provided to the residents of the municipality or county that established the
member library, except for the group programming preference authorized under
s. 43.15 (4) (c) 4., and to provide for the interlibrary loan of materials
among all participating public libraries, as evidenced by agreements with
those libraries.
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A copy of the
agreement with a list of all members signing it will be provided to the
division by January 15.
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Resource Library Agreement
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(b) Backup reference, information and interlibrary
loan services from the system resource library, including the development of
and access to specialized collections, as evidenced by a written agreement
with that library.
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A signed copy of
the resource library agreement will be provided to the division by January
15.
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S.43.24(2)(d) Referral or routing of reference and
interlibrary loan requests from libraries within the system to libraries
within and outside the system.
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List ongoing activities related to this requirement.
Continue
to provide full ILL service despite greatly reduced state support for ILL.
Provide clearinghouse function for member
ILL requests
Maintain a shared database of member
library bibliographic records and holdings
Maintain an information & referral
service and database of human service programs and clubs & organizations
in the Winnefox area
Provide support, training and assistance
at development of library web pages for web access to library information,
electronic information resources, and community information.
Continue free sharing of ILL materials
with other OCLC libraries.
Continue to support the creation of locally produced online
genealogical and local history databases.
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Indicate new or priority activities relating to this
requirement for the plan year.
See “Summary, Section 1: Technology”
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S.43.24(2)(e)
Inservice training for participating public library personnel and trustees.
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List ongoing activities related to this requirement.
1. Provide regular
workshops at varied locations around the system.
2. Provide one-on-one and small group
training to directors and other member library staff as needed.
3. Survey member libraries regarding their
training needs annually.
4. Provide
information to member libraries regarding training/education activities
available from other providers as this information becomes available.
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Indicate new or priority activities relating to this
requirement for the plan year.
See “Summary, Section III, Continuing Education and
Consulting”
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S. 43.24 (2)(fm) Electronic delivery of information
and physical delivery of library materials to participating libraries.
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List ongoing activities related to this requirement.
Provide
three or five day per-week delivery to all member libraries.
Use fax, e-mail, and
interactive chat to answer information requests.
Continue 5-day
per-week participation in the statewide delivery service.
Continue to accept
receipt of ILL requests via Email, OCLC, fax, phone or U.S. mail.
Continue publication
of the Ides our monthly electronic newsmagazine aimed at training library
staff in Internet use.
Evaluate the
organization and usefulness of the Winnefox Extranet
Continue to inform member directors and trustees of
legislative developments that effect libraries..
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Indicate new or priority activities relating to this
requirement for the plan year.
See “Summary, Section II, Delivery Service”
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S.43.24(2)(g) Service agreements with all adjacent
library systems
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A
copy of the agreement with adjacent systems with a list of all systems
signing the agreement will be provided to the division by January 15.
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S. 43.24(2)(h) Professional consultant services to
participating public libraries.
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List ongoing activities related to this requirement.
System
staff visits new directors individually to provide a one-on-one orientation
to system services.
System staff visits
member library directors and trustees (primarily of smaller libraries) to
provide consulting regarding budgeting, building expansion, long range
planning, personnel issues or other professional concerns whenever requested.
System staff answers
questions by telephone and e-mail as they are received. Staff will consult with outside sources,
such as DLTCL or colleagues around the state, whenever necessary.
The System Assistant
Director attends each county Library Advisory Committee (LAC) meeting with
other staff attending as needed.
WALS staff and
resource library staff visits member libraries and provide training in the
use of the automated system as needed.
Provide professional marketing consulting services to member
libraries.
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Indicate new or priority activities relating to this
requirement for the plan year.
See “Summary, Section III, Continuing Education and
Consulting”
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S.43.24(2)(k)
Promotion and facilitation of library service to users with special needs.
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List ongoing activities related to this requirement.
Continue
to promote electronic information delivery from member libraries as a means
to extend traditional library service to those with special needs.
Continue to provide workshops and
individual consulting to member libraries on topics related to services to
users with special needs.
Continue to network with others throughout the state
exchanging ideas and information regarding services to those with special
needs.
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Indicate new or priority activities relating to this
requirement for the plan year.
See “Summary, Section IV, Library
Services to Special Users”
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S.43.24(2)(L) Cooperation and continuous planning
with other types of libraries in the system area which results in agreements
with those libraries for the appropriate sharing of library resources to
benefit the clientele of all libraries in the system area.
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The system will have agreements with other types of
libraries, or if the system participates in a cooperation agreement with a
multitype organization to meet the purposes of this goal, there is
established a clear link between the system and the individual members of the
multitype organization. A copy of the agreement with a list of all signing
libraries will be provided to the division by January 15.
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Other types of libraries in the system area have had
an opportunity to review and comment on the plan.
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S.43.24(2)(m) Planning with the division and with
participating public libraries and other types of libraries in the area in
regard to library technology and the sharing of resources. By January 1, 2000, and every
fifth January 1 thereafter, the public library system shall submit to the
division a written plan for library technology and the sharing of resources.
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Member public libraries and other types of libraries
in the system area have had an opportunity to review and comment on the plan.
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A copy of the written plan, including any revisions
and amendments, for library technology and resource sharing is attached to
this document or is on file with the division.
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S.43.24(2)(i) Any other service programs designed to
meet the needs of participating public libraries and the residents of the
system area, as determined by the public library system board after
consultation with participating public libraries.
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List each “other” service programs individually with
ongoing activities and new or priority activities for the plan year under
each program. For instance, if the system provides a bookmobile service
program, list ongoing activities and new or priority activities for the
bookmobile program. (Do not lump miscellaneous activities under a single
“other” program.)
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Winnefox Cooperative Technical Services (WCTS)
Ongoing Activities:
Because WCTS
funding is provided on behalf of the libraries directly from Green Lake,
Waushara, and Marquette Counties, WCTS primarily serves libraries in those
counties. Winnefox member libraries
outside of these counties may contract for services from WCTS at cost.
WCTS provides
cooperative book selection and processing for member libraries and sponsors
semiannual workshops on materials selection. WCTS staff provides “work days”
consisting of on-site help and consultation for special projects such as
weeding. WCTS contributes towards a
computer support position in WALS in order to obtain more frequent on-site
technology assistance. WCTS
contributions to WALS also helps subsidize annual WALS fees for WCTS
libraries.
Priorities for Printing and
Graphics and Public Relations and Marketing are contained in “Summary,
Section VII, Public Information”
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The system will not expend more than 20 percent of
the state aid projected to be received in the plan year for administration.
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The 2005 system audit will be submitted to the
division no later than October
15, 2006.
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A copy of your public library system budget by
service program category and fund source for the plan year (see attached
guidelines) is attached.
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