REPORT OF THE DIRECTOR

Winnefox Library System

Wednesday, September 28, 2005

 

 

2006 RESOURCE LIBRARY AGREEMENT

Exhibit B contains the 2006 Resource Library Agreement.  This is a required Agreement under Chap. 43 Wis. Statutes.  This Agreement addresses elements that are required parts of our relationship – “backup reference and interlibrary loan services from the system resource library including the development of and access to specialized collections.”  There are no substantive changes in this Agreement. Funding is included in the 2006 System budget to accommodate this Agreement.  Discussion.  Action Requested:  approve 2006 Resource Library Agreement as contained in Exhibit B.

                       

2006 CONTRACTUAL SERVICES AGREEMENT

The Contractual Services Agreement is contained in Exhibit C.  This is another required agreement under Chap. 43 Wis. Statutes. There is one substantive change in this Agreement which is shown in italics.  The Search & Screen Committee, after discussing the change in the way supplemental compensation for the Executive Director is paid, suggested that it be described in the Contractual Services Agreement.  This Agreement provides for voluntary exchanges of service between Winnefox and Oshkosh Public Library as the Resource Library for Winnefox.  Appropriate funding has been included in both budgets.  The Oshkosh Public Library Board approved these Agreements at their last meeting.  Discussion.  Action Requested:  approve 2006 Contractual Services Agreement as proposed in Exhibit C.

 

2006 PROPOSED WINNEFOX LIBRARY SYSTEM BUDGET

Exhibit D contains the proposed 2006 proposed Winnefox Library System budget.  Please note that the budget includes separate budget components for the Winnefox Library System (largely funded by state public library system aids); the Winnefox Cooperative Technical Services (WCTS) subprogram (funded by the County Agreements in Marquette, Waushara and Green Lake Counties as well as some funds from local libraries; and the Winnefox Automated Library Services (WALS) subprogram that is funded by the participating libraries and prior year fund balances accumulating for equipment upgrades and replacement.  Also, reflected in the Winnefox budget are the estimated contractual amounts for each of the County Agreements that are pass-through funds that are provided in payments to each of the libraries or for the operation of WCTS as specified in the Agreements.  Discussion.  Action Requested:  Approve 2006 Winnefox Library System budget(s) as proposed in Exhibit D.

 

ANNUAL SYSTEM PLAN  

The Annual Public Library System Plan and Certification of Intent to Comply for Calendar Year 2006 is due to be submitted to DLTCL (Division for Libraries, Technology and Community Learning) by Oct. 15.  I have reviewed and discussed the Plan with Mark and concur that it addresses our major needs for the year 2006.  We’ve proposed no significant service or staffing changes pending hiring of a new director.  Discussion.  Action Requested: approve Annual System Plan as presented in Exhibit E.

 

Library Services & Technology Act (LSTA) 2006 Grants

There are two LSTA grants we are applying for in 2006 and abstracts for both of them are included in Exhibit F.  The first is for $20,520 in the non-competitive system technology category.  We are using it for enhancements to the shared automation system and the funds are anticipated in the 2006 WALS budget.  The second is for $15,000 in the non-competitive shared automation systems category.  These funds are in anticipation of the library in Brandon joining the shared automation system beginning during 2006 and would help with their startup costs.  If anyone would like copies of the full grants, we will be glad to provide them.  Discussion.  Action Requested: authorization to proceed with acceptance and implementation of grant projects contingent upon approval of funds.

 

SPILLMAN PUBLIC LIBRARY (NORTH FOND DU LAC) CENTENNIAL RESOLUTION

Exhibit G contains a Resolution recognizing and congratulating the Spillman Public Library in North Fond du Lac for 100 years of service to the residents of that community.  Lois Potratz (Director) and her staff and Board should be proud of the fine job they continue to do in meeting the information needs of their residents.  We hope they have a wonderful time celebrating the past 100 years!  Discussion.  Action Requested: approve Resolution as contained in Exhibit G.

 

MISCELLANEOUS REPORTS -

 

§         Mediation Process for OPL/Omro/Winneconne Non-Reciprocal Payments Issues – as requested by the Board at the last meeting, a mediation process has been organized to attempt to address issues of non-reciprocal borrowing and payments between OPL, Omro and Winneconne.  A Committee consisting of two trustees from each of those libraries along with the municipal administrators from each of the communities has been formed.  Kristy Bradish, Executive Director of the Winnebago Conflict Resolution Center has agreed to serve as group facilitator/mediator.  The first meeting has been scheduled for Oct. 19th.   Mark Arend is coordinating the activities of the Committee.  I anticipate that the first meeting will be taken up with presentations of information about the current situation; practices in other systems and counties and procedural matters for the Committee’s work.  I expect the work of the Committee can be done by November in time to recommend any agreed upon changes in the Winnebago County Library Services Agreement and Plan.

§         Winnefox Assistant Director’s Report – Exhibit H contains Mark’s report, which provides updates on System matters and county planning.

§         Board Reappointment Reminders – the following trustee terms of office end at the end of 2005.  If you would like to be reappointed, please let me, Mark or Julie know (preferably by the end of October and we will coordinate with each county for appointments:

§         Jennifer Corbin – Fond du Lac County

§         Yvonne D. Feavel – Waushara County

§         James Reiland – Winnebago County

§         Lewis Rosser – Fond du Lac County

§         Merry Whipple – Winnebago County

§         Tom Widener – Winnebago County

§         Scott Woldt – Winnebago County

§         Rotary Vocational Service Award for 2004-5 – I was pleasantly surprised and honored to receive the Rotary Vocational Service Award from the Oshkosh Rotary

Club “In recognition of outstanding service and dedication” during my 22 years as Director of Oshkosh Public Library and the Winnefox Federated Public Library System.

§         Correspondence –none to share.   

 

 

Respectfully submitted,

 

 

 

 

John V. Nichols

Director