WINNEFOX LIBRARY SYSTEM

BOARD MEETING MINUTES

July 27, 2005

 

 

The regular meeting of the Winnefox Library System Board of Trustees was called to order at 4:30 p.m. on Wednesday, July 27, 2005, in the Meeting Room at the Oshkosh Public Library by President Judy Malueg. Trustees present were: Lurton Blassingame, John Brennan, Debra Clark, Yvonne Feavel, Peter Gratton, Judy Malueg, John Muentner, Jeff Ogle, Mary Olson, James Reiland, Kay Roethel, Lewis Rosser, Joyce Schoepel, Paul Wade, Merry Whipple, Tom Widener, and Tom Willadsen.Deanna Boone, Jennifer Corbin, Jo DellíAntonia, Bonita Dressen, Vern Hess, Jackie Jurkowski, and Scott Woldt were absent.Also present were:John Nichols, Director of Winnefox Library System; Mark Arend, Assistant Director of Winnefox Library System; Richard Bowman, Oshkosh Public Library Business Manager; Julie Schmude, Administrative Services Coordinator; Karen Boehning, WALS Program Coordinator; Jack Fry, Director of Elisha D. Smith Public Library; Ken Hall, Director of Fond du Lac Public Library; Stephen Proces, Director of Neenah Public Library; Christine Carroll & Diane Disterhaft, Co-Directors of Berlin Public Library; Theo Knigge, Director of Carter Memorial Library, Omro; Tasha Saecker, Director of Caestecker Public Library, Green Lake; and Linda Kutchenriter, Omro City Administrator .

 

Public comments:none.

 

Minutes

Motion to approve the minutes of the May 25, 2005 regular Winnefox Board Meeting.Motion: Blassingame; Second: Roethel; Vote: Unanimous.

 

Merry Whipple arrived at this time.

 

Motion to approve the minutes of the July 7, 2005 OPL/WLS Executive Director Search & Screen Meeting.Motion: Willadsen; Second: Brennan; Vote: Unanimous.

 

Classifications

Motion to approve the May 2005 and June 2005 WLS Classification of Invoices Previously Paid.Motion: Blassingame; Second: Rosser; Vote: Unanimous.

 

Motion to approve the May 2005 and June 2005 WALS Classification of Invoices Previously Paid.Motion: Roethel; Second: Brennan; Vote: Unanimous.

 

Motion to approve the May 2005 and June 2005 WCTS Classification of Invoices Previously Paid.Motion: Schoepel; Second: Muentner; Vote: Unanimous.

 

Omro/Winneconne Non-Reciprocal Payments to OPL

Linda Kutchenriter, City Administrator from Omro addressed the board stating that at their city council meeting of June 21, 2005, they voted to discontinue payments to Oshkosh Public Library for non-reciprocal borrowing.She stated that she felt is was discriminatory, questioned the legality of the payments as there was never a signed agreement, and that access was given to all Winnebago county libraries with none of the others being charged this fee.She asked that the Winnefox Board support their statement.

WINNEFOX LIBRARY SYSTEM ††††††††††††††††††††††††††† †††††††BOARD MEETING MINUTES

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Motion that Section 6 about non-reciprocal borrowing payments be removed from the Winnebago County Agreement.Motion:Clark; Second:Widener.

 

Motion to amend the original motion to state that there be no charge for non-reciprocal payments between any individual library whose residents live within the Winnefox Library System.Motion:Widener; Second:Clark.Director Nichols cautioned the Board to not take such action until any impact of the motion can be ascertained.As an example, he noted that there are Winnebago County residents who are in the legal city boundary of Appleton and that such a

motion may confuse this issue.

 

Motion for a secondary amendment that the Executive Director of Winnefox organize mediation to negotiate the issue between Oshkosh Public Library and Omro and that the System Board receive a report at their next meeting on the impact of Tom Widenerís motion.Motion:Rosser; Second:Blassingame

 

Tom Widener withdrew his amendment.He stated that any negotiation done by Director Nichols was a clear conflict of interest and that someone other than the Director should be appointed to negotiate in his place.It was noted that the secondary amendment, having been moved and seconded now had the table and that Tom Widenerís motion could not be withdrawn at that time.

 

Being that Lewis Rosserís motion addressed apparent different topics, Tom Widener moved to split the issue.This motion was seconded by Lewis Rosser and subsequently carried by a vote of 10-6-1.Aye: Whipple, Blassingame, Muentner, Ogle, Rosser, Clark, Gratton, Reiland, Widener, Malueg; Nay: Brennan, Feavel, Olson, Roethel, Wade, Willadsen; Abstention: Schoepel††††††††††

 

Vote on split motion that the Executive Director of Winnefox organize mediation to negotiate the issue between Oshkosh Public Library and the city of Omro.The motion carried by a vote of 11-5 with 1 abstention.†††

 

The vote on the split motion that the System Board receive a report at their next meeting on the impact of Tom Widenerís motion carried on a vote of 8-7 with 1 abstention.††††

 

Tom Widener withdrew his amendment to the original motion at this time stating that he can bring it up again at the next meeting.

 

Motion to table this issue.Motion:Reiland; Second: Rosser; Vote:A motion to table is non-debatable, motion carried by a vote of 14-2††††††††††

 

Independent, Outside Audit

Tom Widener requested that an outside, independent audit of the System be conducted so that the Board understands how funds are being spent by program.He explained that he especially would like to see how the funds are intertwined between Winnefox and Oshkosh

 

WINNEFOX LIBRARY SYSTEM ††††††††††††††††††††††††††† †††††††BOARD MEETING MINUTES

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Public Library and how they were determined and a clarification of what these funds are for.This option was discussed but no action taken.

 

Director Nichols clarified the action taken at the last meeting with regard to a Joint Directorship.He explained that the director of Oshkosh Public Library also serves, by contract, as the director of the Winnefox Library System.

 

Merry Whipple asked that the Board take a more effective role in having a joint committee used to evaluate the Oshkosh/Winnefox director.

 

Paul Wade and Yvonne Feavel left the meeting at this time.

 

Hiring Freeze

The Board discussed the possibility of a hiring freeze.No action was taken.

 

Joyce Schoepel left the meeting at this time.

 

Frequency of Board Meetings

Merry Whipple requested that the Board meet more frequently to handle the multitude of issues being brought before the board.After discussion, it was decided that the regular schedule will be adhered to and a special meeting will be called if necessary.Merry Whipple moved that there be a Special Meeting of the Winnefox Library System Board held every other month until such a time there is a new director or that they are no longer necessary.This motion died for a lack of a second.

 

Search & Screen Committee Charge

Motion to approve the Committee charge as contained in the minutes of that meeting.†† Motion: Rosser; Second: Reiland; Vote: Unanimous

 

Job Descriptions

Motion to approve the job descriptions as contained in Exhibit D.Motion: Whipple; Second: Willadsen; Vote: Unanimous

 

Cost Reimbursement For Participation Of Member Library Directors In Interview Process

Motion to approve reimbursement of member library directors for participation in interview process.Motion: Rosser; Second: Reiland; Vote: Unanimous

 

The Winnefox Audit was discussed by the Board.Judy Malueg stated that she was very troubled by the fact that the auditor cannot sign off on the audit because of GASB 34 and that she was led to believe it is not such a big deal.She noted that OWLS complied over 2 years ago and she stated her desire that this be corrected rather than the System remain in non-compliance.

 

 

WINNEFOX LIBRARY SYSTEM ††††††††††††††††††††††††††† †††††††BOARD MEETING MINUTES

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Motion that the System do whatever is necessary to comply with GASB 34.Motion:Reiland; Second:Widener.The chair declared that this motion was out of order.

 

Motion to accept the Winnefox System Audit for 2004.Motion: Blassingame; Second: Brennan; Vote: Unanimous

 

Judy Malueg requested that the topic of how to treat the audit deficiencies be placed on the next agenda.

 

John Nichols gave the Report of the Director

 

WCTS Grant Program

Motion to approve the proposed grant program as described in Exhibit G.Motion: Whipple; Second: Rosser; Vote: Unanimous

 

WALS Annual Associates Automation Fees for 2006

Motion to approve the recommendation for WALS Associates fees as proposed in Exhibit H.Motion: Reiland; Second: Rosser; Vote: Unanimous

 

WPLC Overdrive Digital Audio Book Demonstration Ė Legal Opinion

Motion to not move ahead until changes are made.Motion:Widener; Second:Rosser; Vote:Motion failed 6-8.

 

Motion to authorize Winnefox staff to proceed with implementation of a demonstration of downloadable audio books through the WPLC consortium.Motion: Whipple; Second: Willadsen; Vote: Motion passed 7-6

 

Legislative Issues

Motion to authorize the drafting of letters opposing the elimination of the Maintenance of Effort requirement and a letter opposing the SB258 and submitting them to appropriate legislators.Motion: Reiland; Second: Rosser; Vote: Unanimous.

 

Resolution Of Appreciation Ė Deanna Boone

Motion to approve the Resolution of Appreciation for Deanna Boone as proposed in Exhibit L.Motion: Whipple; Second: Willadsen; Vote: Unanimous.

 

Motion to adjourn at 6:35 pm.Motion: Rosser; Second: Blassingame; Vote: Unanimous.

 

Respectfully submitted,

 

 

 

John Brennan

Secretary

 

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