RESOURCE LIBRARY AGREEMENT – 2005
THIS
AGREEMENT is by and between Winnefox Library System, a public library system
organized in accordance with Chapter 43 of the Wisconsin Statutes, hereinafter
called "WINNEFOX," and the Oshkosh Public Library, hereinafter called
"OPL."
WHEREAS,
Winnefox is organized under authority of chapter 43 to provide for the
improvement of public library services to the residents of Fond du Lac, Green
Lake, Marquette, Waushara and Winnebago Counties, and annually adopts a Plan of
Library Service, and
WHEREAS,
Section 43.16 Wisconsin Statutes requires that "each public library system
shall have at least one system resource library," and
WHEREAS,
OPL is a member of Winnefox and meets all the statutory requirements to serve
as a resource library,
NOW,
THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED as follows:
1. OPL will serve as the resource library
for Winnefox.
As resource library, OPL will provide backup
reference and interlibrary loan services from the system resource library
including the development of and access to specialized collections. This agreement meets the requirement of
Section 43.24(2)(b) Wisconsin Statutes.
Terms and conditions of compensation
for such services are as follow:
a) Interlibrary Loan collection usage:
based
on previous year's use - net lending at $2.75 per circulation.
2003: OPL
lent - 6,036
OPL
borrowed - 1,685
Net
lending - 4,351
2004: Total cost - $11,965
b) Reference
referral services:
Reference/Collection
Improvement - $14,000
All payments for
materials are made through direct system
purchase and materials are
to become the property of OPL.
Resource Library Agreement - 2005
Page 2 of 2
c) Collection
Improvement: (2005- no cost)
As part of the OPL Collection Development Planning
process, Winnefox and OPL will determine whether any additional funds can or
should be identified to develop OPL collections to better meet system needs or
demands.
2. As resource library, OPL is entitled to
name a member to all Winnefox committees.
3. Payments agreed upon in this
compensation agreement are to be made by Winnefox promptly upon billing by OPL.
4. This agreement shall be in effect as of
January 1, 2005 and shall remain in effect until December 31, 2005. This agreement may be amended at any time by
mutual agreement of both parties.
Dated
this __________ day of ______________________________, 2004.
IN PRESENCE OF:
By:_______________________________________
Susanne Barton, President
By:_______________________________________
John V. Nichols, Secretary
WINNEFOX LIBRARY SYSTEM
By:_______________________________________
President
By:_______________________________________
John Brennan, Secretary/Treasurer
Winnefox Library System Board
CONTRACTUAL SERVICES AGREEMENT – 2005
THIS
AGREEMENT is by and between the Winnefox Library System, a public library
system organized in accordance with Chapter 43 of the Wisconsin Statutes,
hereinafter called "WINNEFOX," and the Oshkosh Public Library,
hereinafter called "OPL."
WHEREAS,
Winnefox is organized under authority of Chapter 43 to provide for the
improvement of public library services to the residents of Fond du Lac, Green
Lake, Marquette, Waushara and Winnebago Counties, and annually adopts a Plan of
Library Service, and
WHEREAS,
Section 43.17(6) provides that a public library system may contract with other
systems or libraries to provide or receive library services, and
WHEREAS,
OPL is a member of Winnefox, serves as the system resource library and is the
headquarters site of the system,
NOW
THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED as follows:
1. The Director of OPL shall be the
Director of Winnefox.
2. OPL agrees to provide administrative
support services upon request in consideration of compensation received from
Winnefox. Such services may include, but
are not limited to, general administration, financial management and personnel
administration. Definition of services
and costs will be determined in negotiation of the annual compensation
agreement.
3. OPL will provide suitable space for Winnefox offices and for housing of the Winnefox collection, utilities and normal maintenance service. Winnefox will pay rent, including utilities and maintenance costs, to OPL. Rent to be determined by percentage of space occupied for system functions applied to the cost of building maintenance and utilities and, in negotiation of the annual compensation agreement. The distribution of the costs of improvements to the facility, which are of direct benefit to Winnefox, also will be determined in negotiation of the annual compensation agreement. Winnefox will pay for any improvements that are for the sole benefit of Winnefox.
4. OPL will provide, upon request,
acquisitions and complete cataloging and processing of materials for the
Winnefox collection in consideration of a Material Processing fee based upon personnel
and supply costs of the service. Amount
of the fee will be determined in negotiation of the annual compensation
agreement. Both parties recognize that
some of these services may be provided and compensated for under the Winnefox
Automated Library Services
program.
Contractual Services Agreement – 2005
5. OPL agrees to provide, upon request,
such additional professional consulting and
continuing
education services not provided by Winnefox staff to public libraries
participating in Winnefox so as to place Winnefox in compliance with Section
43.24(2).
Winnefox
agrees to reimburse OPL for providing such services through a Consultant
Development
program that awards consultant credits on the basis of documented service
provided
to Winnefox in the previous year.
Winnefox will compensate OPL for attending continuing education programs
on the basis of credits earned and annually will notify OPL of amount earned. OPL agrees to comply with whatever documentation
and procedures are required.
6. OPL may sell to Winnefox for cost goods
and services such as telecommunications, postage, delivery service,
professional consulting services, library materials, supplies and others. Winnefox may sell to OPL for cost similar
goods and services.
7. As the result of consolidation of
secretarial/clerical support staff for Winnefox and OPL, Winnefox agrees to
employ a staff including Administrative Services Coordinator and Administrative
Associates, and retain a salary reserve for temporary increases in hours when
work exceeds normal patterns. OPL and
Winnefox will share the cost of the service on the basis of 70% Winnefox and
30% OPL.
8. OPL will cooperate with Winnefox in
planning and delivery of library services, such as service to users with
special needs, so as to avoid unnecessary duplication of effort.
9. Winnefox and OPL agree that when
reimbursement for actual cost of services is
stipulated,
the method to be used in determining actual cost is that presented in Cost
Finding
for Public Libraries, American Library Association, 1985.
10. Specific provisions of this agreement not
withstanding, the actual amount paid by
agreement
between Winnefox and OPL to be attached to this agreement as Exhibit A.
Negotiations
will take place in the context of annual budget development and within the
parameters
of this agreement. The parties further
agree that it is not the intent of either
party
to jeopardize the financial stability of the other, but rather to work
cooperatively to
achieve
adequate compensation.
11. Payments agreed upon in the annual
compensation agreement are to be made promptly upon billing by either party.
12. This agreement shall be in effect as of
January 1, 2005 and shall remain in effect until December 31, 2005. This agreement may be amended at any time by
mutual agreement of both parties.
Contractual Services Agreement – 2005
Dated this __________ day of ______________________________, 2004.
IN PRESENCE OF:
WINNEFOX LIBRARY SYSTEM
___________________________________ By:________________________________
President
Winnefox Library System Board
___________________________________ By:________________________________
John Brennan, Secretary/Treasurer
Winnefox Library System Board
___________________________________ By:________________________________
Susanne Barton, President
___________________________________ By:________________________________
John V. Nichols, Secretary
ANNUAL COMPENSATION
AGREEMENT - 2005
Administrative
Support Services $34,331.00
Materials
Processing 0.00
Total: $70,533.00
NOTES:
In accordance with the Contractual Services Agreement, the following charges result from the calculation for reimbursable services from Oshkosh Public Library.
Administrative
Support Services: charge is a fee for
administrative support by OPL to the System based upon a percentage of the time
of the Director and Business Manager.
This fee is shared by WLS = $25,748; WALS = $5,150 and WCTS = $3,433.
Rental
charges
represent a 5.68% of total space for Winnefox and WALS functions applied to
$353,014.00 of OPL maintenance and utility charges for 2004, and the annual
lease payment of $11,884.00, which has been amortized over 20 years (now Year
12). The Winnefox share is $31,895 and
the WALS share is $4,307.
Material
Processing fee
calculation is based upon personnel and supply costs for acquisition cataloging
and processing. A total of 0 items were
processed for Winnefox at $8.49 per item.
Total cost of $0.
In accordance
with the Contractual Services Agreement, the following payments from OPL result
from the calculation for reimbursable services from Winnefox Library System:
Marketing/Community
Relations Coordinator $12,000.00
OPL
compensates Winnefox for additional services (10 hrs./week) of this position.
Consolidated
Secretarial/Clerical Support Services $40,217.00
OPL compensates Winnefox for 30% share of secretarial and clerical support functions.
Electronic Services $49,448.00
OPL compensates Winnefox for additional electronic services development.
Total:
$101,665.00
ANNUAL COMPENSATION
AGREEMENT - 2005
The
distribution of supply costs related to the consolidated secretarial/clerical
support services is shared on a 50/50
basis.
From time to time, OPL and Winnefox will purchase services and items (i.e., postage, telecommunications, books, videocassettes, supplies, etc.) from each other at billable costs.