REPORT OF THE DIRECTOR

Winnefox Library System

Wednesday, September 29, 2004

 

 

WELCOME NEWEST TRUSTEE               Please join me in welcoming the newest trustee

                                                                        to Winnefox – Vern Hess.  Vern is from Saxeville and is a Waushara County appointee to complete Byron Olson’s term on the System Board.  I will be scheduling an orientation for Vern as soon as possible.

 

SPECIAL ELECTION OF                            Due to the unexpected vacancy in the

OFFICERS                                                     President’s position, the Winnefox Library

                                                                        System Board Nominating Committee has recommended nominees for the office of President and Vice-President.  Those recommendations will be presented at the meeting for your consideration along with the option of any nominations from the floor (three times).  Discussion.  Action Requested: elect new officers as recommended.

 

2005 RESOURCE LIBRARY                      Exhibit A contains the 2005 Resource Library

AGREEMENT                                              Agreement.  This is a required Agreement under

Chap. 43 Wis. Statutes.  This Agreement addresses

elements that are required parts of our relationship – “backup reference and interlibrary loan services from the system resource library including the development of and access to specialized collections.”  There are no substantive changes in this Agreement. Funding is included in the 2005 System budget to accommodate this Agreement.  Discussion.  Action Requested:  approve 2005 Resource Library Agreement as contained in Exhibit A.

                       

2005 CONTRACTUAL                                 The Contractual Services Agreement

SERVICES AGREEMENT                          is contained in Exhibit B.  This is another

                                                                        required agreement under Chap. 43 Wis.

Statutes. There are no substantive changes in this Agreement.  This Agreement provides for

voluntary exchanges of service between Winnefox and Oshkosh Public Library as the Resource

Library for Winnefox.  Appropriate funding has been included in both budgets.  The Oshkosh Public Library Board approved these Agreements at their last meeting.  Discussion.  Action Requested:  approve 2005 Contractual Services Agreement as proposed in Exhibit B.

 

CONSULTATIVE SERVICES                     Exhibit C contains a revised version of

AGREEMENT                                              the Consultative Services Agreement.                                                                                                    This is simply a revision of the previous Agreement with no substantive changes.  This Agreement, first approved by the Winnefox Executive Committee and Board and a Committee of Oshkosh Public Library Trustees in 1987, establishes an Independent Contractor relationship between Winnefox and me.  The only change is in the amount which is included as part of the 2005 System Budget.  The increase is $200 and represents a 2.5% increase over the past year.  Discussion.  Action Requested:  approve Consultative Agreement as contained in Exhibit C.

 

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2005 PROPOSED WINNEFOX                   Exhibit D contains the proposed 2005

LIBRARY SYSTEM BUDGET                    proposed Winnefox Library System budget.                                                                                          Please note that the budget includes separate budget components for the Winnefox Library System (largely funded by state public library system aids);

the Winnefox Cooperative Technical Services (WCTS) subprogram (funded by the County Agreements in Marquette, Waushara and Green Lake Counties as well as some funds from local libraries; and the Winnefox Automated Library Services (WALS) subprogram that is funded by the participating libraries and prior year fund balances accumulating for equipment upgrades and replacement.  Also, reflected in the Winnefox budget are the estimated contractual amounts for each of the County Agreements that are pass-through funds that are provided in payments to

each of the libraries or for the operation of WCTS as specified in the Agreements.  The WALS and WCTS budgets have been reviewed and approved by the respective subprogram Executive Committees.  Copies of the Winnefox budget were sent to all member library directors and all comments received were supportive.  Discussion.  Action Requested:  Approve 2005 Winnefox Library System budget(s) as proposed in Exhibit D.

 

ANNUAL SYSTEM PLAN                           The Annual Public Library System Plan and

Certification of Intent to Comply for Calendar Year

2005 is due to be submitted to DLTCL (Division for Libraries, Technology and Community Learning) by Oct. 15.  I have reviewed and discussed the Plan with Mark and concur that it addresses our major needs for the year 2005 while recognizing the staff and funding reductions we had to make in response to the continued freeze in system aids.  Discussion.  Action Requested: approve Annual System Plan as presented in Exhibit E.

 

WINNEFOX LIBRARY SYSTEM              The Winnefox Library System Technology

TECHNOLOGY PLAN – 2005-2009            Plan is another required Plan.  In order for our

                                                                        libraries to remain eligible to receive subsidized T-1 telecommunication circuits (which are partially subsidized by the State with federal E-rate funds), each library is required to have a five year technology plan.  That requirement can be fulfilled by a System five year technology plan that also serves as the technology plan for the member libraries.  This is that plan.  The member libraries were provided opportunities to review and recommend elements for inclusion in the plan.  Discussion.  Action Requested:  approve WLS Technology Plan as presented in Exhibit F.

 

Library Services &                             There are three LSTA grants we are applying

Technology Act (LSTA)                      2005 and abstracts for all of them are included in

2005 Grants                                               Exhibit G.  The first is for $20,515 in the non-

                                                                        competitive system technology category.  We are using it for enhancements to the shared automation system and the funds are anticipated in the 2005 WALS budget.  The second is for $45,000 in the non-competitive shared automation systems category.  These funds are in anticipation of the libraries in Campbellsport, Oakfield and

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Neshkoro joining the shared automation system beginning during 2005 and would help with their startup costs.  The third is for $57,490 in the competitive literacy category.  This grant is a collaborative project involving five public library systems representing 109 public libraries in 19 counties in northeastern Wisconsin.  It would fund the production of radio and television ads in

Hmong, Spanish and English and targeted on individuals with literacy needs throughout the Green Bay media market.  If anyone would like copies of the full grants, we will be glad to provide them.  Discussion.  Action Requested: authorization to proceed with acceptance and implementation of grant projects contingent upon approval of funds.

 

MISCELLANEOUS REPORTS -

 

§         Winnefox Assistant Director’s Report – Exhibit H contains Mark’s report, which provides updates on System matters and county planning.

§         Board Reappointment Reminders – the following trustee terms of office end at the end of 2004.  If you would like to be reappointed, please let me, Mark or Julie know (preferably by the end of October and we will coordinate with each county for appointments:

§         John Brennan – Green Lake County

§         Jo Dell’Antonia – Winnebago County

§         Bonita Dresen – Marquette County

§         Jackie Jurkowski – Fond du Lac County

§         Judy Malueg – Winnebago County

§         Connie Mitchler – Winnebago County

§         Jeff Ogle – Fond du Lac County

§         Correspondence –I’ve included some of the correspondence we received since our last meeting (Exhibit I).   

 

Respectfully submitted,

 

 

 

 

John V. Nichols

Director