THIS AGREEMENT is by and between Fond du Lac County, a State of Wisconsin
Municipal Corporation, hereinafter called "COUNTY," and the Winnefox
Library System, a public library system organized in accordance with Chapter 43
of the Wisconsin Statutes, hereinafter called "WINNEFOX."
WHEREAS, in accordance with
Wisconsin Statutes, Section 43.15(4)(b), the County may participate in a
federated public library system if it does all of the following:
1. Adopts
and maintains the plan of library service submitted and approved under Section
43.11 and 43.13(1), Wisconsin Statutes.
2. Provides
the financial support for library services required under Section 43.15(2).
3. Enters into a written agreement with the public library
system board to participate in the system and its activities and to furnish
library services to residents of those municipalities in the county not
maintaining a public library, and
WHEREAS, pursuant to Section
43.11(3)(c), Wisconsin Statutes, the plan of library service for a county shall
provide for library services to residents of those municipalities in the county
not maintaining a public library under Chapter 43. The services shall include full access to public libraries in the
county participating in the public library system and may include books-by-mail
service, bookmobile service, the establishment of additional libraries or other
services deemed appropriate by the committee.
Services may be provided by contracting with existing public libraries
in the county or in adjacent counties or with the public library system or by
creating a county library organization under Chapter 43. The plan of library service for a county may
provide for improving public library service countywide and in municipalities
that have libraries. The plan shall
specify the method and level of funding to be provided by the county to
implement the services described in the plan and shall describe the services to
be provided by the public library system and the allocation of state and county
aid to fund those services, and
WHEREAS, Winnefox has been organized
and operates as a federated public library system within the meaning of Section
43.19, Wisconsin Statutes, and
WHEREAS, it is in the best interest
of Fond du Lac County to contract with Winnefox to provide for the extension
and development of library services described in the Long Range Plan of Library
Service, hereinafter called the Plan, which is incorporated hereto as Appendix
A.
NOW IT IS HEREBY AGREED as follows:
1. The
Fond du Lac County Board of Supervisors authorizes the Winnefox Library System
to negotiate and execute such Agreements as are necessary to implement the Plan
attached hereto for the calendar year 2004 and funding from the County for 2004
not to exceed $586,247 and to exercise such powers and duties afforded Winnefox
under Chapter 43, Wisconsin Statutes.
Of the appropriation:
a.
$568,747 is designated as reimbursement to county
libraries for service to county residents living outside of municipalities that
maintain libraries.
b.
$17,500 is designated as a grant to assist Fond du Lac
Public Library in joining the Winnefox Automated Library System (WALS).
2. The
County agrees to participate in the Winnefox Library System and its activities.
3. Winnefox,
pursuant to Section 43.24(2), Wisconsin Statutes, in order to qualify for and
maintain its eligibility for state aid, shall ensure that all of the following
are provided:
a Written
agreements to provide, to any resident of the system area, the same library
services, on the same terms, that are provided to the residents of the
municipality or county that established the member library, except for the
group programming preference under Section 43.15(4)(c)4., and to provide for
the interlibrary loan of materials among all participating public libraries as
evidenced by agreements with those libraries.
b Backup
reference, information and interlibrary loan services from the system resource
library, including the development of and access to specialized collections, as
evidenced by an agreement with that library.
d. Referral
or routing of reference and interlibrary loan requests from libraries within
the system to libraries within and outside the system.
e. In-service
training for and professional consultation with participating public library
personnel and trustees.
f. Rapid
and regular delivery and communications systems for participating public
libraries as evidenced by a written plan and service program.
fm. Electronic delivery of information and physical delivery of library materials to participating libraries.
g. Service agreements with
all adjacent library systems.
h. Professional
consultant services to participating public libraries and counties as evidenced
by a written plan and a service program.
i. Any
other service programs designed to meet the needs of participating public
libraries and the residents of the system area, as determined by the public
library system board after consultation with participating public libraries.
j. Continuous
planning with the Division for Libraries and Community Learning, Department of
Public Instruction, Madison; hereinafter referred to as "division"
and with participating public libraries and counties in the area in regard to
developing the library materials collection to meet the service needs as
evidenced by a written collection development plan.
k. Promotion
and facilitation of library service to users with special needs.
l. Cooperation
and continuous planning with other types of libraries in the system area which
results in agreements with those libraries for the appropriate sharing of
library resources to benefit the clientele of all libraries in the system area
and a written plan for furthering cooperative activities among all types of
libraries.
m. Continuous
planning with the division and with participating public libraries and counties
in the area in regard to the library automation and technical services as
evidenced by a written plan.
n. That,
if the system reimburses a participating public library for the costs of providing
interlibrary borrowing services to an individual who holds a valid borrower's
card of another participating public library, the reimbursement shall not
exceed the actual costs incurred by the public library in providing such
services. The department shall
promulgate rules defining "actual costs" for the purposes of this
paragraph.
4. The
County agrees to provide financial support in the amount of $586,247 to implement
the Plan for the calendar year 2004 and in a manner consistent with the methodology
contained therein:
a.
The County agrees to provide the total County library
appropriation of $586,247 for calendar year 2004 through a County tax levy
pursuant to sec. 43.64, Wis. Stats.
b.
The Fond du Lac County Treasurer shall disburse to the
Winnefox Library System $586,247 by
January 31, 2004.
c.
The County recognizes the fairness and equity embodied
within the funding formula outlined in the Plan
of Service and intends to make continued progress toward the goal of full
formula funding.
d.
The County's commitment of financial support set forth
in this agreement is subject to the approval of the Fond du Lac County Board of
Supervisors as an appropriation under the county budget.
5. The
County shall be entitled to membership on the library boards of the participating
libraries as provided in Section 43.60(3), Wis. Stats. Appointment of County members of the library
boards shall be made by the Fond du Lac County Executive subject to
confirmation by the Fond du Lac County Board of supervisors.
6. The
County designates the Education, Extension & Agriculture Committee and the
Fond du Lac County Librarian Advisory Committee as the Fond du Lac County Library
Planning Committee.
7. The
County may request an audit of borrower registration records of the
participating libraries for the purpose of ascertaining that the registration
procedures for borrowers are applied equitably to both city and county
residents and that the borrower-circulation percentage figures described in the
Plan are accurate. This provision cannot violate provisions of sec. 43.30, Wis.
Stats., Public Library Records which relates to the confidentiality of library
records.
8. The
parties further agree to work cooperatively to further improve public library
service to County residents.
9. Support for bookmobile
operations provided by Fond du Lac County to Fond du Lac Public Library is made
under a separate agreement between these two entities.
10. Winnefox
agrees to provide such financial or operational reports of its activities as
the County deems appropriate and desirable.
11. Winnefox
will present a request for a County library appropriation in accordance with
the County's budgeting procedures and will distribute any such funds to the
participating libraries on the basis of this and Member Library Agreements.
12. Winnefox
agrees to submit a list of candidates, as needed, to the County Executive for
appointment to the Winnefox Library System Board of Trustees. Candidates submitted shall be members of
Boards of Trustees of Winnefox member libraries within Fond du lac County.
Appointment of Winnefox Board members shall be made by the Fond du Lac County
Executive subject to confirmation by the Fond du Lac County Board of
supervisors. Allocation of Board
members to Fond du Lac County shall be carried out as described in Wis.
Statutes Sections 43.19(1)(b) and 43.19(2).
13. The
term of this Agreement shall be (1) year effective 1/1/2004. This Agreement may be amended by mutual
agreement of both parties.
APPENDIX
A: Plan of Library Service - Fond du Lac County 2001 - 2005
ATTACHMENT
A: 2004 Fond du Lac County Library Services Levy Request
FOND DU LAC COUNTY, a State of Wisconsin Municipal Corporation,
("COUNTY")
Brenna Garrison-Bruden, Fond du Lac County Board Chair Date
Joyce Buechel, Fond du Lac
County Clerk Date
WINNEFOX LIBRARY SYSTEM ("WINNEFOX")
Byron Olson, Winnefox System
Board President Date
John V. Nichols, Winnefox
System Director Date
APPENDIX
A
PLAN
OF LIBRARY SERVICE - FOND DU LAC COUNTY 2001 - 2005
INTRODUCTION
STATEMENTS OF PRINCIPLE:
1. The
people of Fond du Lac County should have convenient access to all library services
being provided by all county municipal libraries within Fond du Lac County on
the same terms as local municipal residents supporting such libraries. The people should be free to use any or all
libraries at their discretion.
2. It is
the responsibility [Wisconsin Statutes 43.15(4)(b)] of Fond du Lac County to
compensate the municipal libraries in an adequate manner for the use made of
them by county residents who have no local public library services.
4. The
authority of Fond du Lac County relative to library services is defined by
statute and accomplished through adoption of a county plan of service, contract
negotiations, and appointments to local library boards and the Winnefox Library
System Board [43.15(4)(b), 43.19, 43.60(3), Wisconsin Statutes]. The authority for determination of local
library service program rests with each public library board of trustees as
provided by statute [43.58-43.60, Wisconsin Statutes]. That local autonomy is not sacrificed to
either the Winnefox Library System or Fond du Lac County [43.19(2)(b). Wisconsin Statutes].
5. The
participating libraries recognize a responsibility to provide library services
in the most cost effective manner. Each
library will initiate planning processes that result in the provision of the
most needed services in the most cost-effective way. These processes will provide for appropriate involvement of all
interested parties.
6. Residents
of those municipalities with libraries should be assured of access to the other
libraries in Fond du Lac County. No
compensation will be necessary when respective use is determined to be
reciprocal.
7. Residents
of Fond du Lac County living outside of municipalities with libraries should have access to the resources of other
libraries within the Winnefox Library System.
It is the responsibility of the County to reimburse libraries for that
service (Wis. Stat. 43.11 (3) (c)), in accordance with the Plan.
a.
Fond du Lac County shall provide reimbursement to
Winnefox member libraries serving Fond du Lac County residents living outside
of municipalities with libraries at the same level of reimbursement (excluding
grants and support for shared services) as is paid to Fond du Lac County libraries.
b.
Winnefox Library System member libraries located outside
Fond du Lac County electing to request payment must submit a bill for service
provided in the preceding calendar year to the County Library Services
Committee by June 1 of each year so that an amount may be budgeted for the
following fiscal year.
8. Residents
of the Winnefox Library System should have access to the resources of other
libraries outside of the Winnefox Library System. No compensation will be necessary when respective use between
Systems is determined to be reciprocal unless a portion of a city legally
exists within Fond du Lac County (Wis. Stat.43.12). Then at least 70% of the
cost to serve residents who are not residents of a municipality with a public
library must be provided beginning in 2001 unless otherwise provided for in
this Agreement and Plan.
9. To the
extent possible, the development of library services in Fond du Lac County
should occur in a way that does not seriously undermine local library service
development or the present quality of library services.
10. It is
imperative to establish agreements which preserve the stability of the Winnefox
Library System and which maintain access to library services for all county
residents.
11. All of
the public libraries in Fond du Lac County should be adequately compensated for
nonresident use based upon the above principles. They should be compensated in the same manner. The methodology
for determining the County's share of library service costs and library
allocations shall be as follows:
a.
Prior to June 1 of each year, the Brandon,
Campbellsport, North Fond du Lac, Fond du Lac, Oakfield, Ripon, and Waupun
Public libraries shall submit a worksheet to the Winnefox Coordinator listing
the total operating expenditures for the library as stated in the library’s
latest Annual Report.
b.
Each worksheet shall also list any federal funds
included in the total operating expenditures. This amount, if any, will be
deducted from the library’s total operating expenditures to determine a base to
calculate the cost per-circulation at the library.
c.
Each worksheet shall list the total circulation at the
library.
d.
The base operating expenditure reported in “B” will be
divided by the library’s total circulation
reported in “C” to determine the cost per-circulation at the library.
e.
Each worksheet will report the total circulation to
residents of Fond du Lac County who live outside municipalities that support
libraries.
f.
The cost per-circulation at each library calculated in
“D” will be multiplied by the total non-resident circulation “E” to determine
the cost of serving county residents at the library.
g.
In 2002 the cost of serving county residents will be
multiplied by 75% to determine the amount the county reimbursement for
non-resident circulation at the library.
Starting in 2003, the 77.5% reimbursement allocation should be increased
by 5% annually until reimbursement equals 100% of the actual cost of serving
county residents.
12. The
methodology for determining the allocations from the County to the
participating libraries shall be as follows:
a.
In the event of full funding by Fond du Lac County, the
seven public libraries shall receive full reimbursement for nonresident County
use based on the method outlined in “11” above.
b.
In the event of partial funding, enrichment grants, then
automation grant funds may be reduced or eliminated.
13. All
participating libraries will agree to the same contractual service and audit provisions of the County Agreement.
14. Under
the terms of this Plan and Agreement, the public libraries may provide such outreach services as they deem
necessary and worthwhile. Their
provision will affect the county library appropriation only insofar as they
affect each library's proportion of registered borrowers (or circulation).
15. In the
event of the County failing to provide for full-funding as provided for in this
Plan and Agreement, the first service priority shall be for the participating
libraries to maintain open access to each respective library and the honoring
of valid borrower cards. Service
reductions may be considered in non-mandated services.
Goals
Activities for 2001 - 2005
Goal 1: Operate libraries
within Fond du Lac County as effectively and efficiently as possible.
Activities:
1. Winnefox
staff and the directors of libraries within the county will meet on a regular
basis to discuss service issues and concerns in order to achieve joint
solutions to joint problems and to engage in continuous long range planning.
2. All
parties agree to explore possibilities for increased resource sharing and
cooperation aimed at operational efficiency.
3. County
Libraries and the Winnefox Library System will explore the feasibility of
sharing TEACH T1 lines for Internet Access with local governments within the
county.
Goal 2: All Fond du Lac County Libraries will
participate in the Winnefox Shared Automated Library System (WALS) by the end
of 2005.
Justification: Participation in the WALS system will
facilitate the sharing of books and
other physical resources between libraries within the county and other
libraries in the Winnefox Library System.
Such resource sharing improves the ability of all participating
libraries to provide excellent service to all county residents, no matter where
they reside. Participation in the WALS
system will allow county libraries to gain ready access to a wide variety of
electronic information resources.
Activities:
1. Winnefox
will provide 50% matching grants to the North Fond du Lac, Brandon, Oakfield,
and Campbellsport libraries to cover half of their startup costs associated
from migrating from their stand-alone systems to WALS.
2. Winnefox
will present the County with an annual grant request on behalf of these
libraries to provide 50% matching grants to pay for the costs of database
conversion in county libraries.
3. Winnefox
will present a separate funding request to the county to assist the Fond du Lac
Public Library migrate to the WALS system
4. Winnefox
will coordinate the submission of Federal/State Library Service and Technology
Act (LSTA) grants to assist county libraries in obtaining funds to join the
WALS system.
5. Winnefox
will provide consulting to each library within the county to provide a
seamless, economical transition from an independent to a shared automation
system.
Goal 3: System libraries will build on their
participation in the WALS system to offer county residents access to a wide
variety of electronic information resources.
Justification: Once all county libraries are members of the
WALS system, a communications infrastructure will be in place to expand
automation services beyond a basic catalog and circulation system. All parties recognize that the provision of
electronic resources allows libraries to provide information 24/7 to the homes
of county residents. Remote electronic
access to services via the Internet will negate the necessity for county
residents to have to travel any distance to gain access to information. Leveling access to information and knowledge
is extremely important to maintaining democracy and the quality of life of all
citizens of the county.
Activities:
Goal 4: Fond du Lac County libraries will work with schools and other service providers within the county to provide the best possible educational opportunities for Fond du Lac County citizens.
Justification: Libraries serve a traditional role in
providing educational opportunities for patrons of all ages. Despite ongoing efforts by libraries,
schools, and other service providers, illiteracy and information illiteracy
continues to be a problem for some citizens.
By working together, all interested parties have a better chance at
finding solutions to problems and may do so more economically.
Goal
5: Examine bookmobile service within
the county and ensure that it is serving county residents in the best way
possible.
Justification: Library services are vital to the well being
of all county residents. As such, it is
the responsibility of both the county and municipal libraries to ensure that
library services are provided in the most effective and efficient means possible
no matter what service delivery option is chosen.
Activities:
Goal: Promote library resources as a means of
improving the economic resources of the county.
Justification: Library resources have a major impact on the
economic well being of the communities they serve. Often times, the library is a premiere destination for citizens
traveling to the central downtown of community. Other times, the library can be a source of economic information
for local businesses and the public.
Evaluation:
This plan will be considered successful if:
2004 Fond du Lac County Library Services Levy Request
Reimbursement to County
Libraries:
Brandon $10,994
Campbellsport 40,943
Fond du Lac 384,904
North Fond du Lac 23,188
Oakfield 10,116
Ripon 62,087
Waupun 36,515
Total $568,747
Enrichment Grants:
Total 0
Automation: Grant to Fond du Lac Public Library
Total $17,500
Total:
Reimbursement $568,747
Enrichment Grants 0
FOND DU LAC COUNTY
LIBRARY SERVICE PLAN
2004