REPORT OF THE DIRECTOR

Winnefox Library System

Wednesday, September 24, 2003

 

 

2004 RESOURCE LIBRARY                      Exhibit A contains the 2004 Resource Library

AGREEMENT                                              Agreement.  This is a required Agreement under

Chap. 43 Wis. Statutes.  This Agreement addresses

elements that are required parts of our relationship – “backup reference and interlibrary loan services from the system resource library including the development of and access to specialized collections.”  There are no substantive changes in this Agreement. Funding is included in the 2004 System budget to accommodate this Agreement.  Discussion.  Action Requested:  approve Resource Library Agreement as contained in Exhibit A.

                       

2004 CONTRACTUAL                                 The Contractual Services Agreement

SERVICES AGREEMENT                          is contained in Exhibit B.  This is another

                                                                        required agreement under Chap. 43 Wis.

Statutes. There are no substantive changes in this Agreement.  This Agreement provides for

voluntary exchanges of service between Winnefox and Oshkosh Public Library as the Resource

Library for Winnefox.  Appropriate funding has been included in both budgets.  The Oshkosh Public Library Board will act on these Agreements at their next meeting.  Discussion.  Action Requested:  approve Contractual Services Agreement as proposed in Exhibit B.

 

CONSULTATIVE SERVICES                     Exhibit C contains a revised version of

AGREEMENT                                              the Consultative Services Agreement.                                                                                                    This is simply a revision of the previous Agreement with no substantive changes.  This Agreement, first approved by the Winnefox Executive Committee and Board and a Committee of Oshkosh Public Library Trustees in 1987, establishes an Independent Contractor relationship between Winnefox and me.  The only change is in the amount which is included as part of the 2004 System Budget.  The increase is $150 and represents a 1.94% increase over the past year.  Discussion.  Action Requested:  approve Consultative Agreement as contained in Exhibit C.

 

2004 PROPOSED WINNEFOX                   Exhibit D contains the proposed 2004

LIBRARY SYSTEM BUDGET                    proposed Winnefox Library System budget.                                                                                          Please note that the budget includes separate budget components for the Winnefox Library System (largely funded by state public library system aids); the Winnefox Cooperative Technical Services (WCTS) subprogram (funded by the County Agreements in Marquette, Waushara and Green Lake Counties as well as some funds from local libraries; and the Winnefox Automated Library Services (WALS) subprogram that is funded by the participating libraries and prior year fund balances accumulating for equipment upgrades and replacement.  Also, reflected in the Winnefox budget are the estimated contractual amounts for each of the County Agreements that are pass-through funds that are provided in payments to

 

Winnefox Library System                                                                                  September 24, 2003 Director’s Report                                                                                     Page 2

 

each of the libraries or for the operation of WCTS as specified in the Agreements.  The WALS and WCTS budgets have been reviewed and approved by the respective subprogram Executive Committees.  Discussion.  Action Requested:  Approve 2004 Winnefox Library System budget(s) as proposed in Exhibit D.

 

ANNUAL SYSTEM PLAN                           The Annual Public Library System Plan and

Certification of Intent to Comply for Calendar Year

2004 is due to be submitted to DLTCL (Division for Libraries, Technology and Community Learning) by Oct. 15.  I have reviewed and discussed the Plan with Mark and concur that it addresses our major needs for the year 2004 while recognizing the staff and funding reductions we had to make in response to the freeze in system aids.  Discussion.  Action Requested: approve Annual System Plan as presented in Exhibit E.

 

WINNEFOX 2002 AUDIT                                        The audit for Winnefox for 2002

                                                                                    is included in your packets as Exhibit F.  The audit is required by Statute and generally finds us in good financial condition.  Most of the comments/suggestions have been made in past audits.  Discussion.  Action Requested:  accept 2001 Winnefox Audit and approve recommendations as contained in Exhibit F.

 

MISCELLANEOUS REPORTS -

 

§         Winnefox Assistant Director’s Report – Exhibit G contains Mark’s report, which provides updates on System matters and county planning.

§         Library Service & Technology Act (LSTA) Grants – I’ve included an abstract from the LSTA non-competitive grant for which Winnefox is eligible (Exhibit H).  We are simply required to provide a plan for use of the funds consistent with the category guidelines and will be using them to help defray costs of the SIRSI upgrade.

§         211 Initiatives – I hope to have a brief report for you on activities associated with national, state and local initiatives to establish a 211 phone exchange for non-emergency information services in conjunction with existing Information & Referral programs.

§         Correspondence – Mark’s report provides you some information about this first ever collaborative event to end the summer reading programs of our member libraries and I’ve included some of the correspondence we received about the even (Exhibit I).  Member libraries have already met and want to try something like this again, so planning is underway.  Over 1,800 smiling faces from around the System area made the hard work of all the staff and volunteers well worth it. 

 

Respectfully submitted,

 

John V. Nichols

Director