REPORT OF THE DIRECTOR

Winnefox Library System

Wednesday, September 25, 2002

 

 

2003 RESOURCE LIBRARY                     Exhibit A contains the 2003 Resource Library

AGREEMENT                                             Agreement.  This is a required Agreement under

Chap. 43 Wis. Statutes.  This Agreement addresses

elements that are required parts of our relationship – “backup reference and interlibrary loan services from the system resource library including the development of and access to specialized collections.”  There are no substantive changes in this Agreement. Funding is included in the 2003 System budget to accommodate this Agreement.  Discussion.  Action Requested:  approve Resource Library Agreement as contained in Exhibit A.

                     

2003 CONTRACTUAL                               The Contractual Services Agreement

SERVICES AGREEMENT                                    is contained in Exhibit B.  This is another

                                                                      required agreement under Chap. 43 Wis.

Statutes. There are no substantive changes in this Agreement.  This Agreement provides for

voluntary exchanges of service between Winnefox and Oshkosh Public Library as the Resource

Library for Winnefox.  Appropriate funding has been included in both budgets.  The Oshkosh Public Library Board will act on these Agreements at their next meeting.  Discussion.  Action Requested:  approve Contractual Services Agreement as proposed in Exhibit B.

 

CONSULTATIVE SERVICES                   Exhibit C contains a revised version of

AGREEMENT                                             the Consultative Services Agreement.                                                                                                  This is simply a revision of the previous Agreement with no substantive changes.  This Agreement, first approved by the Winnefox Executive Committee and Board and a Committee of Oshkosh Public Library Trustees in 1987, establishes an Independent Contractor relationship between Winnefox and me.  The only change is in the amount which is included as part of the 2003 System Budget.  The increase is $225 and represents a 3% increase over the past year.  Discussion.  Action Requested:  approve Consultative Agreement as contained in Exhibit C.

2003 PROPOSED WINNEFOX                   Exhibit D contains the proposed 2002

LIBRARY SYSTEM BUDGET                    proposed Winnefox Library System budget.                                                                                          Please note that the budget includes separate budget components for the Winnefox Library System (largely funded by state public library system aids); the Winnefox Cooperative Technical Services (WCTS) subprogram (funded by the County Agreements in Marquette, Waushara and Green Lake Counties as well as some funds from local libraries; and the Winnefox Automated Library Services (WALS) subprogram that is funded by the participating libraries and prior year fund balances accumulating for equipment upgrades and replacement.  Also, reflected in the Winnefox budget are the estimated contractual amounts for each of the County Agreements that are pass-through funds that are provided in payments to

 

 

 

 

Winnefox Library System                                                                                September 25, 2002 Director’s Report                                                                                            Page 2

 

 

each of the libraries or for the operation of WCTS as specified in the Agreements.  The WALS and WCTS budgets have been reviewed and approved by the respective subprogram Executive Committees.  The overall Winnefox budget for 2003 has been reviewed and approved by the Winnefox Executive Committee as a recommendation to the Board.  Discussion.  Action Requested:  Approve 2003 Winnefox Library System budget(s) as proposed in Exhibit D.

 

 

ANNUAL SYSTEM PLAN                         The Annual Public Library System Plan and

Certification of Intent to Comply for Calendar Year

2003 is due to be submitted to DLTCL (Division for Libraries, Technology and Community Learning) by Oct. 15.  This year, Mark and I have completed the Plan. The program budget allocations will be presented at this meeting.  They simply reallocate the 2003 budget previously approved by program of service.  I have reviewed and discussed the Plan with Mark and concur that it addresses our major needs for the year 2003 while recognizing the staff and funding reductions we had to make in response to the cuts in system aids.  Discussion.  Action Requested: approve Annual System Plan as presented in Exhibit E and program budget allocations as presented at meeting.

 

 

PROPOSED BY-LAWS CHANGES          Exhibit F contains a series of proposed changes to

                                                                      The Winnefox By-Laws.  Most of these are simply language cleanup based upon the changes in Board size, etc.  One of the proposals relates to the makeup of the Executive Committee due to the fact that our practice in recent years does not conform to what the by-laws say.  So I’ve proposed a change that would rectify that.  This change cannot be voted on by the Board at this meeting (since we did not provide 14 days notice) unless the Board voted to suspend the rules.  To do that, 16 members need to be present and 12 need to vote to suspend the rules.  Discussion.  Action Requested:  approve by-laws changes as proposed in Exhibit F or defer action to next meeting.

 

 

MISCELLANEOUS REPORTS -

 

§     Winnefox Assistant Director’s Report – Exhibit G contains Mark’s report, which provides updates on System matters and county planning.

§     Gates Foundation Grants – Winnefox has received two grants totaling $69,916.72 from the Bill & Melinda Gates Foundation for a PC and to aggregate server funds to replace most of the servers we use in support of our member libraries.  We are very pleased about this support.  Copies of the letters of award are included in Exhibit H.

§     Library Service & Technology Act (LSTA) Grants – I’ve included the abstracts from two LSTA non-competitive grants for which Winnefox is eligible (Exhibit I).  We are simply required to provide a plan for use of the funds consistent with the category guidelines.

§     “Internet Access, Filtering and Libraries” – given some of our discussion at the last meeting, I asked Mark to prepare a report summarizing the legal outcomes of Congress’ attempts to mandate filtering.  His report is contained in Exhibit J.

 

 

Winnefox Library System                                                                                September 25, 2002 Director’s Report                                                                                            Page 3

 

§     Summer Reading Program Reader Nets Football! – not only did thousands of kids throughout Winnefox have fun reading this summer (judging by some of the reports

we’re hearing), but at least one is now the proud owner of a Green Bay Packer autographed football.  This from a recent state release:  “The winning entry for the Green Bay Packer autographed football was seven-year-old Elizabeth Nagorny of Omro.  She entered the contest at the Omro Public Library in the Winnefox System.  The ball will be delivered in September. 

§     A By-Laws Caveat – while reviewing the by-laws to develop the proposed change on the Executive Committee, I came across a section that I’m guessing few, if any, have read in recent years.  I have informed all Winnefox staff of it, and the Board should to be aware as well:

 

ARTICLE VIII
General

 

Section 4. No immediate relative (son, daughter, brother, sister, wife, husband, mother, or father, or anyone else situated in similarly close relationship) of a system board member or any administrative member of the system staff shall be considered for employment on the system library staff.

 

§     Correspondence – Exhibit K includes a nice, complimentary letter from Lillian Nolan at Fond du Lac Public Library for the support provided by Winnefox staff for the summer reading program. 

 

Respectfully submitted,

 

 

 

John V. Nichols

Director