CONTRACTUAL SERVICES AGREEMENT – 2004
OSHKOSH PUBLIC LIBRARY/WINNEFOX LIBRARY SYSTEM
THIS
AGREEMENT is by and between the Winnefox Library System, a public library
system organized in accordance with Chapter 43 of the Wisconsin Statutes,
hereinafter called "WINNEFOX," and the Oshkosh Public Library,
hereinafter called "OPL."
WHEREAS,
Winnefox is organized under authority of Chapter 43 to provide for the
improvement of public library services to the residents of Fond du Lac, Green
Lake, Marquette, Waushara and Winnebago Counties, and annually adopts a Plan of
Library Service, and
WHEREAS,
Section 43.17(6) provides that a public library system may contract with other
systems or libraries to provide or receive library services, and
WHEREAS,
OPL is a member of Winnefox, serves as the system resource library and is the
headquarters site of the system,
NOW
THEREFORE, IT IS MUTUALLY UNDERSTOOD AND AGREED as follows:
1. The Director of OPL shall be the
Director of Winnefox.
2. OPL agrees to provide administrative
support services upon request in consideration of compensation received from
Winnefox. Such services may include,
but are not limited to, general administration, financial management and
personnel administration. Definition of
services and costs will be determined in negotiation of the annual compensation
agreement.
3. OPL will provide suitable space for Winnefox offices and for housing of the Winnefox collection, utilities and normal maintenance service. Winnefox will pay rent, including utilities and maintenance costs, to OPL. Rent to be determined by percentage of space occupied for system functions applied to the cost of building maintenance and utilities and, in negotiation of the annual compensation agreement. The distribution of the costs of improvements to the facility, which are of direct benefit to Winnefox, also will be determined in negotiation of the annual compensation agreement. Winnefox will pay for any improvements that are for the sole benefit of Winnefox.
4. OPL will provide, upon request,
acquisitions and complete cataloging and processing of materials for the
Winnefox collection in consideration of a Material Processing fee based upon
personnel and supply costs of the service.
Amount of the fee will be determined in negotiation of the annual
compensation agreement. Both parties
recognize that some of these services may be provided and compensated for under
the Winnefox Automated Library
Services program.
Contractual Services Agreement – 2004 Page 2
Oshkosh Public Library/Winnefox Library System
5. OPL agrees to provide, upon request,
such additional professional consulting and
continuing
education services not provided by Winnefox staff to public libraries
participating in Winnefox so as to place Winnefox in compliance with Section
43.24(2).
Winnefox
agrees to reimburse OPL for providing such services through a Consultant
Development
program that awards consultant credits on the basis of documented service
provided
to Winnefox in the previous year.
Winnefox will compensate OPL for attending continuing education programs
on the basis of credits earned and annually will notify OPL of amount
earned. OPL agrees to comply with
whatever documentation and procedures are required.
6. OPL may sell to Winnefox for cost goods
and services such as telecommunications, postage, delivery service,
professional consulting services, library materials, supplies and others. Winnefox may sell to OPL for cost similar
goods and services.
7. As the result of consolidation of
secretarial/clerical support staff for Winnefox and OPL, Winnefox agrees to
employ a staff including Administrative Secretary and Clerk/Typists, and retain
a salary reserve for temporary increases in hours when work exceeds normal
patterns. OPL and Winnefox will share
the cost of the service on the basis of 70% Winnefox and 30% OPL.
8. OPL will cooperate with Winnefox in
planning and delivery of library services, such as service to users with
special needs, so as to avoid unnecessary duplication of effort.
9. Winnefox and OPL agree that when
reimbursement for actual cost of services is
stipulated,
the method to be used in determining actual cost is that presented in Cost
Finding
for Public Libraries, American Library Association, 1985.
10. Specific provisions of this agreement not
withstanding, the actual amount paid by
agreement
between Winnefox and OPL to be attached to this agreement as Exhibit A.
Negotiations
will take place in the context of annual budget development and within the
parameters
of this agreement. The parties further
agree that it is not the intent of either
party
to jeopardize the financial stability of the other, but rather to work
cooperatively to
achieve
adequate compensation.
11. Payments agreed upon in the annual
compensation agreement are to be made promptly upon billing by either party.
12. This agreement shall be in effect as of
January 1, 2004 and shall remain in effect until December 31, 2004. This agreement may be amended at any time by
mutual agreement of both parties.
Contractual Services Agreement – 2004 Page 3
Oshkosh Public Library/Winnefox Library System
Dated this __________ day of ______________________________, 2003.
IN PRESENCE OF:
WINNEFOX LIBRARY SYSTEM
___________________________________ By:________________________________
Byron Olson, President
Winnefox Library System Board
___________________________________ By:________________________________
Jerry Keifenheim, Secretary/Treasurer
Winnefox Library System Board
OSHKOSH PUBLIC LIBRARY
___________________________________ By:________________________________
Susanne Barton, President
Oshkosh Public Library Board
___________________________________ By:________________________________
John V. Nichols, Secretary
Oshkosh Public Library Board
EXHIBIT A
OSHKOSH PUBLIC LIBRARY/WINNEFOX LIBRARY SYSTEM
ANNUAL COMPENSATION AGREEMENT - 2004
Administrative
Support Services $26,034.00
Materials
Processing 0.00
Total: $57,317.00
NOTES:
In accordance with the Contractual Services Agreement, the following charges result from the calculation for reimbursable services from Oshkosh Public Library.
Administrative
Support Services: charge is a fee for
administrative support by OPL to the System based upon a percentage of the time
of the Director and Business Manager.
This fee is shared by WLS = $26,034; WALS = $5,207 and WCTS = $3,471.
Rental
charges
represent a 5.68% of total space for Winnefox and WALS functions applied to
$342,239.00 of OPL maintenance and utility charges for 2003, and the annual
lease payment of $11,884.00, which has been amortized over 20 years (now Year
11). The Winnefox share is $31,283 and
the WALS share is $4,175.
Material
Processing fee
calculation is based upon personnel and supply costs for acquisition cataloging
and processing. A total of 0 items were
processed for Winnefox at $8.49 per item.
Total cost of $0.
In
accordance with the Contractual Services Agreement, the following payments from
OPL result from the calculation for reimbursable services from Winnefox Library
System:
Marketing/Community
Relations Coordinator $12,000.00
OPL
compensates Winnefox for additional services (10 hrs./week) of this position.
Consolidated
Secretarial/Clerical Support Services $38,953.49
OPL compensates Winnefox for 30% share of secretarial and clerical support functions.
Electronic Services $48,241.84
OPL compensates Winnefox for additional electronic services development.
Total:
$99,195.33
EXHIBIT A
OSHKOSH PUBLIC LIBRARY/WINNEFOX LIBRARY SYSTEM
ANNUAL COMPENSATION AGREEMENT - 2004
The
distribution of supply costs related to the consolidated secretarial/clerical
support services is shared on a 50/50
basis.
From time to time, OPL and Winnefox will purchase services and items (i.e., postage, telecommunications, books, videocassettes, supplies, etc.) from each other at billable costs.