Under supervision of Administrative Coordinator, performs a
variety of clerical duties for the Winnefox Library System and Oshkosh Public
The following is a list of representative duties, as such,
it is not meant to be exclusive. Other
duties may be assigned that may reasonably follow and relate to essential
tasks. This job description may be
modified from time to time as the needs of Winnefox Library System and the
with Financial Records, performing such duties as in-putting data into a
financial management system such as QuickBooks Pro; creating reports using
computer software; coding invoices for payment and cutting checks;
assisting with payroll, accounts payable, accounts receivable, etc.
with Excel spreadsheets, performing such duties as: in-putting data and creating
statistical reports including tables and charts; creating and modifying
formulas within spreadsheets; etc.
receptionist duties such as answering the phone; greeting members of the
public; taking and forwarding messages for other system staff; reserving
meeting rooms; stuffing envelopes; etc. compilation of material orders for
member libraries; photocopying, and postage reports, etc.
Access database management software to maintain address lists, workshop
registrations, meeting room bookings, equipment reservations, etc.
word processing software to transcribe meeting minutes; compile
newsletters; produce general correspondence, legal notices, reminders,
contracts, board reports, etc.
with other clerical tasks such as delivery of material to and from system
libraries; assisting with workshop preparations by making coffee,
obtaining bakery, making lunch reservations, etc.; routine acquisition of
supplies; updating manuals; performance of other duties as required.
KNOWLEDGE AND ABILITIES
to effectively present information and respond to questions from staff and
to learn assigned clerical tasks quickly.
to follow detailed oral and written directions.
to operate library business machines properly
to work independently, organize and prioritize work, respond to varied/changing
work demands and make decisions as required.
interpersonal skills and ability to maintain and foster cooperative and
courteous working relationships with the public, peers and supervisors.
filing and proofreading ability.
to maintain skills in above-mentioned areas through active participation
in appropriate continuing education activities.
working knowledge of English grammar and spelling.
in a variety of office and financial management software such as Microsoft
Office including Microsoft Word, Excel, Access, and QuickBooks.
ENVIRONMENTAL AND PHYSICAL DEMANDS OF THE POSITION
to work in confined spaces
- Far vision
at 20 feet or further; near vision at 20 inches or less
- Fingering: keyboarding, writing, filing
and carrying 50 pounds or less
and pulling objects weighing 60-80 pounds on wheels
standing, walking, climbing and stooping
and hearing; use of the telephone
to apply technical knowledge.
to comprehend and follow instructions:
effectively follow instructions from supervisor.
to deal with abstract and concrete variables.
to interpret technical regulations and instructions.
skills: effectively communicate
ideas and information both in written and verbal form.
Ability: calculate basic
arithmetic problems (addition, subtraction, multiplication and division)
without the aid of a calculator.
ability: effectively read and
understand information contained in memoranda, reports and bulletins, etc.
Management: set priorities in
order to meet assignment deadlines.
to operate computer workstation and other business machines with speed and
Calculator, Fax Machine, Postage Machine, Photocopier,
Electric Paper Punch, Computer Workstation, Telephone, Typewriter and similar
EDUCATION AND EXPERIENCE
High school diploma or equivalent with a minimum of two
years relevant office experience or a combination of education and experience
judge sufficient to carry out the essential functions of this position.
Evaluation of applications; skills tests; interviews